Senior Talent Administrator & Coordinator

Cielo • Wauwatosa, WI

4d • Remote

About The Position

The Senior Talent Administrator & Coordinator is responsible for providing senior level administrative support to the talent acquisition process through pre-hire and post-hire activities, facilitating a wide variety of logistical and recruitment activities to service a particular client program or teams. Work Location: Remote, Based in USA Specific requirements: Workday ATS experience required and 3+ years experience screening or interviewing candidates in pharma/device/healthcare industry

Requirements

• Workday ATS experience required
• 3+ years experience screening or interviewing candidates in pharma/device/healthcare industry
• High school diploma or equivalent required
• Previous experience in a TAC role.
• Strong recruitment administration skill-set / competencies.
• Knowledge of commonly-used concepts, practices, and procedures within talent acquisition
• Fluent in English
• Strong communication skills, verbal and written
• Demonstrated proficiency with the Microsoft Office suite, including Outlook
• Experience working with a mainstream ATS
• Ability to prioritize and organize own work
• Provide ability to provide a high level of customer service to colleagues and clients

Nice To Haves

• Completed Cielo TalentCloud ACE certification preferred
• Experience as a Specialized Talent Administrator & Coordinator for a minimum of 6 months preferred

Responsibilities

• Assist with recruitment and interview process
• Complete phone interviews and document candidate responses, effectively screening in or out of the recruitment process based on position requirements
• Develop interview schedules to ensure qualified candidates are evaluated
• Update candidate statues in the appropriate recruitment systems (Applicant Tracking System (ATS), proprietary systems, etc.)
• Timely review of applicants who have applied via the ATS
• Schedule complex phone, video and in-person interviews with Recruiters or Hiring Managers
• Execute the offer process, including creating & routing offer letter and presenting offer to candidate
• Coordinate candidate background, medical and reference checking processes
• Arrange travel, transportation and accommodation for candidates
• Coordinate aspects of the on-boarding and off-boarding processes
• Edit and post positions to the ATS accurately and within the specified timeframes
• Administratively manage posting of roles to candidate generation channels
• Provide metric and pipeline reporting
• Lead independent discussions with candidates and Hiring Managers as needed
• Assist with the administration, optimization and use of the ATS
• Provide best practices and process improvements throughout the talent acquisition cycle
• Document process changes, such as process maps, team structure charts, detailed procedures, etc
• Identify and remediate workflow & system issues
• Identify opportunities for improving both client and candidate experience; make process recommendations to achieve operational excellence
• Act as a subject matter expert. Provide training and coaching to less experienced colleagues
• Provide other administrative support to recruitment team as needed

Benefits

• All your information will be kept confidential according to EEO guidelines.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED