Senior Support Assistant

Gilbane Building Company • Providence, RI

9d

About The Position

Gilbane is seeking a Senior Support Assistant to provide high-level administrative support to a Business Unit (BU), office, department, project, or job site. Gilbane is a family-owned business with 45 offices that has been shaping communities since 1870. Consistently recognized as one of the most reputable construction management firms in the country, Gilbane is committed to delivering projects safely and on-time. You will have the opportunity to build schools, labs, hospitals, corporate offices, sports arenas and more! We are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyway. You may be just the right candidate for this or other roles.

Requirements

• Experience working for a Finance & Accounting department and or CFO or Controller
• 3-5 years of office experience
• Strong written and verbal communication skills
• Excellent organizational and coordination abilities
• Proven ability to work effectively in a team environment
• Proficiency in Microsoft Office applications including Word, Excel, and PowerPoint
• Equivalent combination of education and experience considered

Nice To Haves

• construction-related experience preferred
• Associate’s or Bachelor’s degree preferred

Responsibilities

• Manages calendars and coordinates meetings and events accordingly
• Prepares presentations and reports
• Serves as a liaison between departments as needed
• Exercises sound judgement while handling confidential information and prioritizing multiple tasks
• Assists with business development and accounting support assignments
• Prepares BU financial, operations, and/or business development reports for submittal and upload to corporate and/or intranet
• Coordinates and updates project(s) and company information for community relations or marketing purposes
• Coordinates and monitors project updates for business development purposes
• Assists the senior management team as requested
• Monitors and updates logistical activities at the assigned project(s) including of company cars fleet, employee rotation log, and new arrival coordination
• Manages work for project(s) with Project Executive(s) as needed
• Controls the ordering of essential supplies for assigned office and conference rooms
• May serve as Learning Coordinator responsible for working with BUL/Department Heads and HR to determine annual training needs
• Creates training schedules for BU/departments and communicates scheduled company training opportunities to employees to encourage participation
• Organizes and executes trainings and events including scheduling, sending reminders, providing facilitator with necessary training materials, and ordering/organizing catering

Benefits

• competitive health and welfare benefits
• generous profit-sharing/401k plan
• multi-dimensional training opportunities
• award-winning Gilbane University for leadership and technical skills development

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree