Senior Supply Specialist

UPMC•Pittsburgh, PA

8d•Onsite

About The Position

UPMC is seeking a Senior Supply Specialist to support its Oakland campus. The position places accurate orders and stocks par locations for critical areas in the facility. It involves frequent, professional interaction with department heads, clinicians, and physicians to discuss product substitutions and supply strategies, as well as responsibility for building new par areas and coordinating updates across teams. The role works in critical areas such as Anesthesia, the OR, and SDS, and may coordinate projects with Maintenance and other departments. It also coordinates ordering and placement of Pharmacy-identified regulated items, including FDA legend medication, under the supervision of the Director of Pharmacy. Access to secure Pharmacy locations is supervised by Hospital Pharmacy Staff. The schedule is Monday through Friday, 6:30 a.m. to 2:30 p.m., with rotating weekends and holidays. The role requires receiving, storing, delivering, recording, and shipping supplies and equipment; maintaining and replenishing par stock; and keeping work and supply areas clean and compliant with regulatory standards. The employee must follow incident-reporting procedures and attend annual hospital and departmental fire, safety, and infection-control training.

Requirements

High school diploma or equivalent.
Two years of related work experience.
Ability to understand and execute verbal instructions.
Ability to lift medium- and heavy-weight supplies, push, bend, and walk for most of the day.
Ability to safely and properly operate pallet jacks, hand trucks, and other material-handling equipment.
Ability to comply with attendance requirements and personnel policies.
Act 34 clearance.

Responsibilities

Receive incoming materials, supplies, and equipment; verify them against packing slips; document discrepancies or damage; and notify a supervisor.
Unload, inspect, verify, accept or reject, and stage deliveries for processing.
Store and stack items in their prescribed locations in the Materials Management Department.
Fill supply requests and deliver supplies to requesting departments.
Obtain recipient signatures for delivered materials and supplies and return signed delivery sheets for filing when required.
Enter goods receipt information accurately into the PeopleSoft system as needed.
Package, mark, and prepare items for shipment, including bills of lading and other required documents.
Prepare items for return shipment in coordination with the user department and the Southside DC.
Check par stock areas for expired products, dispose of expired products properly, replenish inventory, and rotate stock to reduce expiration risk.
Maintain cleanliness and orderliness in the assigned work area and maintain supply areas according to regulatory standards.
Communicate with hospital contacts by telephone and in person, including people across age groups and populations.
Follow mandatory reporting procedures for incidents or serious events that affected or could potentially affect patient care.
Attend annual hospital and departmental fire, safety, and infection-control training and maintain current knowledge of safety procedures.
Work in critical areas, including Anesthesia, OR, and SDS, and interact with department heads, clinicians, and physicians about product substitutions, samples, supply strategy, and par value management.
Build new par areas, coordinating with Maintenance, installing bins, creating labels, and affixing labels to shelves.
Coordinate and implement additional storage strategies where space requires creative solutions.
Coordinate ordering and placement of regulated items identified by Pharmacy for ready availability, under the supervision of the Director of Pharmacy.
Access secure Pharmacy locations only under supervision by Hospital Pharmacy Staff.