Senior Subcontracts Administrator

Parsons Corporation•Edmonton, AB

5d•Onsite

About The Position

Parsons is looking for an amazingly talented Senior Subcontracts Administrator to join our team! The Senior Subcontracts Administrator is part of the Project Procurement team specializing in the management of large construction and service subcontracts for the Edmonton Valley Line West LRT project in Edmonton, Alberta. The Subcontracts Administrator’s responsibilities will focus on administration of existing subcontracts and through the closeout process.

Requirements

Bachelor's Degree in Business Administration (or related field) and typically 3+ years of related work experience involving typical procurement activities, including subcontracting.
Familiarity with the formation of construction contracts including support service, construction, design and consultant agreements/contracts
Familiar with basic legal documents, contracts and correspondence
Ability to manage and administer pre and post award construction contracts.
Familiar with Unit Price, T&M, and Lump Sum contracts.
Ability to break down contract schedules into a framework to be used for progress monitoring
Advanced computer skills with emphasis on MS Office applications (specifically Excel and Word).
Superior attention to detail and follow up skills
Ability to negotiate the terrain of an in-process construction site, including climbing stairs and ladders, steep/ slippery terrain, walking, and working outdoors in all types of Edmonton weather and conditions

Nice To Haves

Light Rail Transit project experience will be considered an asset
Contract formation experience would be considered an asset.
Preference will be given to applicants currently residing in Edmonton, Alberta

Responsibilities

Managing, coordinating and administrating subcontracts and major purchase orders to ensure cost, schedule, and performance requirements are met.
Managing the subcontract change order process for in or out of scope items.
Verification of progress and Rules of Credit (RoC) for billing activities / invoice processing.
Coordinate, evaluate and process payment certifications
Maintain organized system of digital records.
Assisting with input/collection to and for monthly project reports for construction progress and status of contracts, billing, accruals, cost forecasting
Assist or lead claim mitigation; managing legal, regulatory and commercial contract compliance
Understand contractual risks and mitigate as necessary.
Prepare reports to document progress, identify deviation from the construction contract
Draft contractual correspondence
Liaise with subcontractors to resolve issues in a timely manner
Coordinate and review drawings, schedules, samples, alternate requests, and project change documents to ensure all project documentation is accurate and complete
Involvement in Substantial Performance/Completion review process, evaluating project completions and processing of final payments
Prepare and coordinate change order documentation.
Attend and conduct progress meetings, including preparing and issuing meeting minutes and tracking issues for resolution
Coordinate project close-out documents for submission and forwarding to appropriate parties upon completion of the project
Monitor and flag deadlines with time sensitivity
Support design and construction staff with reviews and provide feedback / mentorship as it applies to commercial risk and exposure.
Represent the organization professionally and act professionally with sub-consultants, suppliers, and subcontractor representatives
Attend regular internal coordination meetings to report on progress and issues related to assigned projects