Senior Student Program Spec for Online Graduate Students

The University of Oklahoma•Norman, OK

2d•Onsite

About The Position

The position is the primary contact for online graduate student processes in the School of Civil Engineering and Environmental Science. This includes administrative needs for admissions, enrollment, course scheduling, advising, assessment, and student records. Assists with processing graduate program modifications. Job duties for this position include : Reviews online program graduate student applications Maintains online program graduate student data base containing student progress, letters of recommendation, transcripts as needed Schedules Graduate Student Services Committee meetings and provides minutes Serves on Graduate Studies Committee Assists with course and program modifications related to online programs Prepares and maintains online program course schedules Assists with online graduate program assessment Assists with online instruction contracts Updates remote work approvals for online instructors Assists with payroll administration for online program instructors and TA's Other duties as assigned This is an onsite position - 8am - 5pm Monday through Friday with occasional nights and weekends.

Requirements

High School Diploma or GED, AND 12 months office clerical experience
Proficient navigating and maintaining databases
Ability to speak, read and write clear, concise English
Proficient in Microsoft Office
Detail oriented and able to handle multiple projects and deadlines
Able to communicate well and build rapport quickly with students, faculty and staff
Able to produce reports and complete work within deadlines
Strong initiative to solve problems
Creativity in problem solving
General office skills such as handling a multi-line phone, coordinating conference calls, copying, filing, and dealing with mail and package handling services
Customer service
Composition and proofreading skills
Ability to work effectively and efficiently as a member of a larger team
Valid driver's license required for travel to outreach and other event venues

Nice To Haves

B.S. degree
Familiarity with university systems (ONE, Course Leaf, Degree Navigator, Canvas, Slate)
Advanced Excel skills with the ability to build and manipulate spreadsheets.
Familiarity with OU Policies and Procedures

Responsibilities

Reviews online program graduate student applications
Maintains online program graduate student data base containing student progress, letters of recommendation, transcripts as needed
Schedules Graduate Student Services Committee meetings and provides minutes
Serves on Graduate Studies Committee
Assists with course and program modifications related to online programs
Prepares and maintains online program course schedules
Assists with online graduate program assessment
Assists with online instruction contracts
Updates remote work approvals for online instructors
Assists with payroll administration for online program instructors and TA's
Other duties as assigned