Senior Strategic Events Specialist

Vantaca•Wilmington, NC

62d•Remote

About The Position

Vantaca just achieved unicorn status with a $1.25B valuation, so it's safe to say we're past the "scrappy startup phase." We're not just building a successful company - we're building the category-defining platform that will transform how an entire industry operates. Here's the reality of our trajectory: Growing 100% year-over-year Our AI product (HOAi) went from $0 to millions in months Backed by Cove Hill Partners and JMI Private Equity 6M+ doors on our platform, displacing legacy systems We are a winning team that believes in working together to make big ideas happen. We are a collaborative and visionary group that holds ourselves accountable for our results. Our ability to be nurturing and agile allows us to adapt to change and support each other through any challenges that come our way. We are customer-centric, meaning that we put our customers' needs and preferences at the heart of our work. We are authentic game changers that are building something cool and people like it here. Overview Vantaca is seeking a Senior Strategic Events Specialist to join our growing Marketing team and help elevate our event portfolio to the next level. This role will be a key driver in executing high-impact events that build brand awareness, generate revenue, and strengthen relationships with customers, partners, and prospects. You'll own and lead planning for our regional Vantaca-hosted event series, co-lead our presence at CAI National and other flagship conferences and tradeshows, and play a major role in delivering an exceptional experience at Vantaca Vision, our annual user conference. You'll work cross-functionally with Sales, Customer Success, Product, and Executive teams to ensure every event drives measurable business impact. This is a hands-on, fast-paced role ideal for an experienced event professional who thrives on creativity, logistics excellence, and bringing a brand to life through memorable experiences

Requirements

Bachelor's degree in Marketing, Communications, Hospitality, Event Management, or related field.
3-5 years of corporate event planning or field marketing experience, preferably in B2B or SaaS industries.
Proven experience managing multiple events simultaneously, from concept through execution and reporting.
Strong project management skills with keen attention to detail, organization, and timelines.
Excellent interpersonal and communication skills; comfortable interacting with executives, customers, and vendors.
Creative problem-solver who thrives in a fast-paced environment and can adapt to changing priorities.
Experience working with event management software (CVENT preferred) and CRM tools (Salesforce or HubSpot a plus).
Ability to manage budgets, negotiate contracts, and analyze ROI metrics.
Collaborative, self-motivated, and eager to bring new ideas that elevate the Vantaca brand.
Willingness to travel up on average 10 times per year for regional and national events.

Responsibilities

Lead end-to-end planning and execution for Vantaca's regional event series, including venue sourcing, contract management, budgeting, logistics, agenda planning, and onsite delivery.
Co-lead Vantaca Vision and CAI National planning alongside the Events Manager, including vendor coordination, production timelines, content alignment, and post-event ROI reporting.
Partner closely with Sales and Marketing leadership to design event experiences that drive pipeline growth, customer retention, and sponsorship ROI.
Manage timelines, budgets, and vendor relationships across multiple concurrent events, ensuring flawless execution and on-brand experiences.
Support development and rollout of CVENT and other event technology tools for registration, communications, and reporting.
Collaborate with the Marketing team on pre- and post-event campaigns, content, and data capture to ensure lead generation and follow-up success.
Support internal milestone events and assist with strategic partner activations throughout the year.
Travel onsite to manage and execute events (approximately 25-30% travel).
Provide mentorship and guidance to junior team members to foster professional growth and strong collaboration across the Events team.

Benefits

Medical, Dental, and Vision kick in day one.
Unlimited PTO (with a requirement for employees to take a minimum of one continuous week per year).
401K with Company Match.
Remote Flexible - come to the office when needed.
Great parental leave benefits.
Named on Inc 5000 list of America's Fastest Growing Private Companies.
Named on Inc 5000 Vet 100 Private Companies list multiple years in a row.
Winner of Coastal Entrepreneur Award, Technology Category.
Active employee-led Culture Committee.
Ongoing industry and professional development trainings available to all employees.
Multiple leaders on the executive committee recognized as 40 under 40 recipients for contributions to business and community.