Strategic Events Coordinator
About The Position
Join Our Team as a Strategic Events Coordinator! Are you passionate about creating impactful experiences that drive business growth? We’re looking for a dynamic, detail-driven, and proactive Strategic Events Coordinator to take the lead in planning and executing conferences, trade shows, client meetings, and high-profile events. In this role, you’ll: Shape Strategy: Partner with Client Managers in pre-event planning sessions to align goals and maximize ROI. Leverage Insights: Use our CRM to uncover soft leads and strengthen relationships with existing clients. Drive Impact: Conduct post-event debriefs to measure success, gather feedback, and continuously improve. Stay Ahead: Research and recommend the most relevant industry events to keep us at the forefront of opportunity. This is a full-time, in-office position—perfect for those who love being part of an energetic team. If you thrive in a fast-paced environment, love connecting strategy with execution, and want to make every event count, we’d love to hear from you!
Requirements
- Experience that Counts: 3-5 years working with professional service consulting firms—bonus points for multidisciplinary engineering expertise.
- Educational Foundation: B.S. in Marketing or a related field that sets you up for success.
- Tech-Savvy: Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and comfortable navigating digital tools.
- CRM Know-How: Familiarity with CRM platforms—Deltek experience is a big plus!
- Organizational Pro: Exceptional ability to stay organized and keep projects on track.
- Multitasking Master: Skilled at juggling multiple priorities without breaking a sweat.
- Communication Rockstar: Excellent written and verbal communication skills to connect with internal teams and clients.
- Flexibility: Occasional travel to NJ and PA office locations may be required.
Responsibilities
- Own the Intake Process: Field event requests and capture all essential details to streamline approvals.
- Drive Strategic Planning: Lead pre-event strategy sessions with internal stakeholders to define objectives, target audiences, and messaging that resonates.
- Handle the Details: Manage attendee registrations and secure accommodations to ensure a seamless experience.
- Champion Brand Consistency: Collaborate with Marketing to deliver cohesive branding across all materials—collateral, signage, and communications before and after the event.
- Measure Success: Conduct post-event debriefs to gather feedback, evaluate ROI, and uncover opportunities for improvement.
- Keep Momentum Going: Track follow-up actions to ensure technical teams maintain engagement with prospects.
- Stay Ahead of the Curve: Maintain a master calendar of industry events and research new opportunities that align with business goals.
- Report with Impact: Prepare detailed post-event summaries for quarterly Board discussions with the Head of Marketing.
- Master Logistics: Oversee trade show and client event logistics from start to finish.
- Manage Budgets: Track and reconcile event expenses to keep everything on target.
- Be a Team Player: Support additional marketing initiatives and projects as needed.
Benefits
- Competitive Compensation with medical, dental, and vision coverage
- 401(k) with Company Match
- Paid Holidays & PTO
- Tuition Reimbursement for continued learning
- Team Culture That Rocks: Softball and volleyball leagues, mini-golf tournaments, BBQs, catered Friday breakfasts, surfboard lending programs, and so much more!
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
