Senior Staff Officer

SAIC•Springfield, VA

2d•Onsite

About The Position

SAIC® is a premier Fortune 500® mission integrator focused on advancing the power of technology and innovation to serve and protect our world. Our robust portfolio of offerings across the defense, space, civilian and intelligence markets includes secure high-end solutions in mission IT, enterprise IT, engineering services and professional services. We integrate emerging technology, rapidly and securely, into mission critical operations that modernize and enable critical national imperatives. We are seeking Senior Staff Officers, experienced and highly competent professionals, to perform significant duties with little to no supervision. This work role will provide direct, high-level support to senior leadership, independently managing a wide range of functions and tasks. This individual will track strategic issues, develop planning guidance, and resolve complex business and administrative challenges that are central to office management, business operations, and communications. This role is responsible for the seamless operation of an executive office, providing direct, high-level support to senior leadership and ensuring all administrative and operational functions are executed with excellence. Work will be performed at the customer site in Springfield, VA. The hiring of this position is contingent upon contract award. Anticipated award is fall of 2026.

Requirements

Experienced and highly competent professionals
Perform significant duties with little to no supervision
Independently managing a wide range of functions and tasks
Track strategic issues
Develop planning guidance
Resolve complex business and administrative challenges
Seamless operation of an executive office
Providing direct, high-level support to senior leadership
Ensuring all administrative and operational functions are executed with excellence
Utilizing systems like N-CERTS
Prepare executive-level briefing materials, PowerPoint presentations, talking points, staff summaries, and concise reports
Greet, receive and assist office visitors
Escorting to meeting place, upon entrance/exit of the facility, or as required
Answering phone calls for the purpose of recording messages, transferring calls, assisting with caller inquiries, coordinating office agendas and activities
Coordinate non-monetary awards
Attend meetings
Capture notes to relay to awards coordinator(s)
Prepare award certificates for presentations
Lead the facilitation of leadership-directed meetings, conferences, and off-sites
Oversee all logistics, including arranging facilities, establishing VTC connections, and preparing and distributing read-ahead materials and agendas
Record and track action items to closure
Manage daily and long-range calendars
Coordinate pre-meeting activities (agendas, talking points)
Facilitate leadership-directed meetings, conferences, and off-sites, including all logistical arrangements
Take notes and electronically record action items to ensure follow-through
Manage and oversee all travel arrangements
Prepare orders and vouchers in the Defense Travel System (DTS) and Management and Execution Tracker (MET)
Ensure all necessary actions for foreign and domestic travel are completed accurately and efficiently
Coordinate logistics for office moves
Update seating charts
Initiate equipment trouble tickets
Manage office supplies by serving as the POC to inventory the stock and coordinate the requirements list for purchase
Oversee the office's records management program to ensure full compliance with agency guidelines
Manage and maintain SharePoint sites, shared folders, organizational charts, and recall rosters
Synthesize complex information to prepare analytical reports, graphics, and other materials
Work closely with the Primary Information Officer and designated Information Officer within the Directorate’s Front Office in their assigned duties
Maintain office security groups, distribution groups and folder permissions to ensure access to and security of files
Identify, analyze, and resolve complex business and administrative issues
Develop and implement process improvements
Documenting procedures through Standard Operating Procedures (SOPs) to enhance office efficiency
Serve as a central source of administrative expertise
Providing guidance and mentorship to junior administrative staff on office management policies, procedures, and guidelines

Responsibilities

Provide comprehensive executive-level support by managing the day-to-day operations, schedules, and complex calendars for senior leadership.
Plan and lead all aspects of front office business operations, including responding to data calls, managing corporate communications, and ensuring timely, coordinated responses.
Provide direct support to senior leadership by tracking operational and strategic issues, developing high-level roadmap strategies, and implementing planning guidance.
Serve as the lead coordinator for all internal and external taskers, utilizing systems like N-CERTS.
Initiate, assign, and monitor tasks, consolidate responses, and ensure timely, high-quality submissions for leadership review.
Draft, edit, and prepare executive-level briefing materials, PowerPoint presentations, talking points, staff summaries, and concise reports for senior-level directors, agency heads, IC partners, and industry.
Greet, receive and assist office visitors, to include escorting to meeting place, upon entrance/exit of the facility, or as required; answering phone calls for the purpose of recording messages, transferring calls, assisting with caller inquiries, coordinating office agendas and activities; etc.
Coordinate non-monetary awards, attend meetings, capture notes to relay to awards coordinator(s).
Prepare award certificates for presentations.
Lead the facilitation of leadership-directed meetings, conferences, and off-sites.
Oversee all logistics, including arranging facilities, establishing VTC connections, and preparing and distributing read-ahead materials and agendas.
Record and track action items to closure.
Manage daily and long-range calendars, coordinate pre-meeting activities (agendas, talking points), and facilitate leadership-directed meetings, conferences, and off-sites, including all logistical arrangements.
Take notes and electronically record action items to ensure follow-through.
Manage and oversee all travel arrangements, including preparing orders and vouchers in the Defense Travel System (DTS) and Management and Execution Tracker (MET).
Ensure all necessary actions for foreign and domestic travel are completed accurately and efficiently.
Coordinate logistics for office moves, update seating charts, initiate equipment trouble tickets, manage office supplies by serving as the POC to inventory the stock and coordinate the requirements list for purchase.
Oversee the office's records management program to ensure full compliance with agency guidelines.
Manage and maintain SharePoint sites, shared folders, organizational charts, and recall rosters.
Synthesize complex information to prepare analytical reports, graphics, and other materials.
Work closely with the Primary Information Officer and designated Information Officer within the Directorate’s Front Office in their assigned duties.
Maintain office security groups, distribution groups and folder permissions to ensure access to and security of files.
Identify, analyze, and resolve complex business and administrative issues.
Develop and implement process improvements, documenting procedures through Standard Operating Procedures (SOPs) to enhance office efficiency.
Serve as a central source of administrative expertise, providing guidance and mentorship to junior administrative staff on office management policies, procedures, and guidelines.