Senior Specialist, Information Management Submissions

Buckeye Partners•Houston, TX

About The Position

Buckeye Partners is currently seeking a Senior Specialist, Information Management (Submissions) with experience in the Oil & Gas Industry to join our growing team! The Senior Specialist, Information Management (Submissions) is responsible for managing third party drawing management resources, document management database administration, project folder management and concurrent engineering coordination.

Requirements

Associate’s Degree required.
10+ years related experience is required.
Strong analytical and problem-solving skills.
Strong background in document control process.
Familiarity with reviewing engineering drawings.
Experience with Microsoft Office products is required.
Excellent communication and stakeholder engagement skills.
This role continuously operates a computer and other office productivity equipment (i.e. a calculator, copy machine and computer printer).
The employee is frequently required to effectively communicate with others.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.
Demonstrated commitment to environmental responsibility and regulatory compliance.
Excellent communication, both written and verbal, as well as strong organizational skills are paramount.
Must work independently and be able to exercise tact, discretion, and professionalism when dealing with internal and external customers, and when handling sensitive and confidential information.

Nice To Haves

Bachelor’s degree in engineering.
Proficiency using Meridian as a document management system.
Pipeline & terminal industry knowledge and experience.

Responsibilities

Coordinate with third-party firms to manage drawing management efforts
Ensure third-party is adhering to company drawing standards and are completing tasks in a timely manner
Be primary source of contact for third-party drawing management resources communicating routinely to track progress, answer questions, and resolve issues.
Develop and maintain a system to track progress of third-party efforts.
Perform spot checks to verify drawing management accuracy and ensure comments have been properly addressed.
Manage the structure, maintenance and governance of the company-wide document control program and database. Includes vendor management and user management.
Ensure hierarchy of database is maintained and adhered to.
Train employees and external contractors on drawing management process by company standard
Serve as technical lead for enhancements within technical document database
Provide technical support to users, oversee ticket requests related to user management, technical issues, etc.
Coordinate with Engineering Service Providers to establish Meridian project folders and provide access to project-specific drawings.
Confirm all required drawings have been submitted by Engineering Service Providers to close out Meridian project folder.
Communicate with engineering firms when concurrent engineering is underway at facilities.
Ensure concurrent engineering changes, maintenance redlines, MOC updates, and other drawing revisions are incorporated into the final project drawing package.
Resolve drawing conflicts between multiple projects to ensure a single, accurate drawing of record is maintained.
As assigned, gather drawings for employees or engineering firms
As assigned, perform drawing package submission into document management system
As assigned, review engineering drawings against standard and provide feedback
And other duties as assigned.