Hybrid)

Vanderbilt University Medical Center

18d•Hybrid

About The Position

Vanderbilt University Medical Center (VUMC) is seeking a Senior Sourcing Officer/Contract Manager to oversee the full lifecycle of IT contracts. This role involves drafting, negotiation, execution, renewals, and closeout of contracts, ensuring compliance with organizational policies and regulations. The position requires collaboration with IT, Procurement, Legal, Finance, and Security to manage vendor risk, ensure appropriate contract terms (such as SLAs, data/privacy, liability, IP), maintain contract records and key dates, and support vendor performance and financial controls. This role is specifically looking for a candidate located in the Middle Tennessee area.

Requirements

5 years of relevant work experience
Bachelor's degree

Responsibilities

Manage the contract lifecycle from intake through drafting, negotiation support, execution, amendments, renewals, and closeout.
Translate business requirements into contract terms; coordinate redlines and approvals with Legal/Procurement.
Maintain contract repository records (metadata, key dates, deliverables, obligations, and documents) and ensure audit readiness.
Develop and maintain standard templates, clauses, and playbooks aligned to organizational policy.
Support negotiation of pricing, service descriptions, payment terms, warranty, and acceptance criteria.
Ensure contract terms align with sourcing strategies, budgets, and total cost of ownership objectives.
Coordinate competitive solicitations (e.g., RFP/RFQ support) as applicable.
Ensure contracts address information security, privacy, confidentiality, data ownership, and regulatory requirements (e.g., HIPAA where applicable).
Coordinate third-party risk activities and ensure contract language reflects required controls (e.g., security addendum, BAA, incident notification).
Identify and escalate contractual risks, non-standard terms, and compliance gaps; recommend mitigation strategies.
Monitor renewals, expirations, and notice periods; drive timely renew/terminate decisions.
Support purchase order alignment, and contract-to-payment controls.
Track contract value, spend commitments, and savings/avoidance outcomes.
Guide IT teams and business owners on contracting processes, timelines, and best practices.
Train stakeholders on contract compliance, documentation standards, and vendor governance expectations.