Senior Residency/Fellowship Program Coordinator (Hybrid) - Neurology

Washington University in St. Louis • Brewton, AL

1d • $49,700 - $82,100 • Hybrid

About The Position

The Department of Neurology is seeking an experienced residency coordinator to assist the program director, and to work in partnership with an additional senior co-coordinator, in the management and direction of the adult neurology residency program. This position will ensure program compliance with accreditation standards and maintain documentation. This role will coordinate educational activities including those related to recruitment, onboarding, clinical competency, and program evaluation. The senior residency coordinator will function as a liaison between residents, fellows, departments, attending physicians, administration and outside institutions.

Requirements

• Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
• Relevant Experience (2 Years)
• Computer Literacy
• Database Management
• Detail-Oriented
• Independent Judgment
• Interpersonal Communication
• Medical Policy
• Oral Communications
• Personal Initiative
• Problem Solving
• Residency Programs
• Sound Judgment
• Spreadsheet Management
• Time Management
• Word Proccessing
• Working Independently
• Written Communication

Nice To Haves

• Bachelor's degree
• Accreditation Standards

Responsibilities

• Provides support and meets regularly with the Program Director concerning office management issues, activities and the status of projects through all phases of the program(s).
• Identifies and evaluates methods of improving workflow and cost effectiveness and makes recommendations for improvements.
• Understands, interprets and informs of policies and policy changes of the program(s), the division, department, University, hospitals, external entities and ensures compliance with program(s).
• Collects and organizes data for use in reports requested by various committees/groups as required.
• Maintains various databases and files.
• Organizes and attends program lectures, conferences, retreats, seminars, orientations, recruitment, graduation, as well as, various meetings involved with supporting the program(s); and prepares and distributes materials, develops itineraries, invitations and advertisements for these events.
• Assists with providing lodging and expense reports as necessary for visiting speaker.
• Participates in and may provide oversight for various budgets, purchasing and procurement for program funds to ensure appropriate spending and budget management.
• Tracks, reports and ensures compliance with procedures regarding licensing, moonlighting, monitoring duty hours, annual contracts and initial and re-credentialing of trainees.
• Manages the evaluative processes of the trainees, faculty, program and rotations.
• Performs all Match responsibilities and corresponds with newly matched trainees about requirements and process for appointment in conjunction with the GME office and/or the division administration office.
• Assists with quota review and rank list entry and certification in the National Residency Matching Program (NRMP).
• Processes and submits manuscripts, grant applications, journal reviews, lectures, correspondence, reports and memorandums, as well as various other clerical duties including, coordinating travel arrangements, lodging and expense reports, submits orders for equipment and supplies for office and maintaining mailing list of all current and past trainees of the program..
• Acts as a liaison between trainees and hospital administration when necessary, as well as between residents, fellows, staff and faculty on various program issues.
• Establishes relationships and acts as a liaison to other hospitals, internal departments and divisions regarding recruitment orientation, annual program Affiliation Agreements and external rotations.
• Assists the Chief Fellow/Resident with development and distribution of education and clinical schedules.
• Coordinates residency workflow with senior co-coordinator.
• Participates in and occasionally presents at education team meetings.

Benefits

• Up to 22 days of vacation, 10 recognized holidays, and sick time.
• Competitive health insurance packages with priority appointments and lower copays/coinsurance.
• Free Metro transit U-Pass for eligible employees.
• Defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
• Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
• 4 weeks of caregiver leave to bond with your new child.
• Family care resources are also available for your continued childcare needs.
• Adult care resources.
• Covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior