Senior Research Coordinator - Rehab Medicine

NYU Langone Health • New York, NY

24d • $70,728 - $80,000

About The Position

NYU Grossman School of Medicine is a top-ranked medical school with a 175-year history of training physicians and scientists. As part of NYU Langone Health, it is dedicated to improving the human condition through education, research, and patient care. The institution values equity, inclusion, and the diverse talents of its staff and faculty. This position is an exciting opportunity to join the team as a Senior Research Coordinator, responsible for initiating, coordinating, and managing research studies at the Medical Center. The role involves overseeing financial and protocol development, managing recruitment, enrollment, and grant submissions, performing intra-operative monitoring, and serving as a liaison with funding agencies. The coordinator ensures accurate execution of research protocols according to Good Clinical Practices and HIPAA, interfaces with patients/subjects and the Principal Investigator, and provides guidance to research support staff, working autonomously with limited oversight.

Requirements

• Bachelor degree or equivalent in business administration, health care administration or related discipline.
• Minimum of four years of progressively responsible related experience coordinating clinical/research trials studies.
• Proficiency in using various Microsoft Office applications such as Word, Excel, Access, PowerPoint and Outlook.
• Familiar with Internet applications.
• Effective oral, written, communication, and interpersonal skills.
• Ability to interface effectively with all levels of management.
• Ability to work and communicate effectively with both internal and external customers.
• Ability to work within a team environment as well as independently.
• Ability to work and make decisions independently.
• Time management skills and ability to multi-task.
• Strong understanding and knowledge base of coordination requirements associated with clinical/research trials.
• Ability to identify, analyze and solve problems.
• Ability to work well under pressure.

Nice To Haves

• Master's degree in public health, allied health, social sciences, or a related scientific discipline.
• 2 to 3 years of research experience (in addition to Master's degree), or an equivalent combination of advanced education and experience.
• Demonstrated hands-on experience independently leading participant recruitment initiatives.
• Demonstrated hands-on experience conducting qualitative data collection, coding, and thematic analysis.
• Ability to work with minimal supervision while taking a lead role in qualitative analyses and writing.
• Experience and knowledge of implementation science models and frameworks.
• Proficiency in using qualitative analysis software (such as NVivo or ATLAS.ti).
• Ability to work collaboratively within diverse teams.
• Ability to engage effectively with participants, including those with disabilities and specialized populations.
• Strong critical thinking to identify, analyze, and solve complex problems.
• Knowledge of basic medical terminology.
• Prior experience working with complex research protocols.
• Prior experience navigating Institutional Review Board (IRB) processes.
• Experience working in an academic medical center or a university research environment.
• Prior experience coordinating multi-site qualitative studies.
• Experience with implementation science.
• Experience contributing to scientific manuscripts and reports.
• Experience working with people with disabilities.

Responsibilities

• Manages the recruitment process for study/program, screening potential patients/subjects for eligibility. Gathers information from medical records, physician referrals, and advertisements, and schedules visits for evaluation. Reviews screening elements with the Principal Investigator, including inclusion/exclusion criteria, informed consent, documentation, and patient/subject willingness to participate. Leads scheduling of interviews, focus groups, and observations.
• Assists with the development of study data collection tools, including qualitative interview and focus group guides, observation guides, and basic surveys. Independently collects data from participants such as patients, clinicians, and healthcare leaders in various healthcare settings. Completes field notes. Assists with developing codebooks and independently applies codes to transcripts. Leads query running and develops data summaries. Performs basic analysis of simple surveys. Assists with developing manuscripts and abstracts, including writing methods sections, literature reviews, and creating tables and figures.
• Oversees planning and management of study activities and multiple projects. Reviews project progress and initiates actions to achieve objectives.
• Assists in the preparation of grant applications and related activities, such as developing proposals and fundraising. Collects and organizes required paperwork for grant submissions. Follows up and coordinates resolution of issues and progress reports to sponsors.
• Combines and evaluates information and data to make decisions and solve problems. Resolves complex situations based on established policies and procedures, referring unresolved issues to the supervisor. Provides guidance, training, and leadership to less experienced staff, potentially contributing to staff evaluations.
• Participates in special projects and performs other duties as required.
• Maintains awareness of study regulatory status and keeps regulatory documents up-to-date. Assists with the informed consent process, ensuring patient/subject understanding. Monitors patient/subject safety and reports any issues to the Principal Investigator.
• Oversees the submission of necessary documents to the NYU Institutional Review Board (IRB) and NYU Office of Clinical Trials for approval of human subjects research. Secures accurate signatures and forwards documents/forms. Ensures accurate execution of research protocols in accordance with Good Clinical Practices, HIPAA, and obligations to patients/subjects, Principal Investigator, research team, and sponsor.

Benefits

• Financial security benefits
• Generous time-off program
• Employee resource groups for peer support
• Holistic employee wellness program focusing on physical, mental, nutritional, sleep, social, financial, and preventive care.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior