Senior Research Coordinator

Albert Einstein College of Medicine•New York, NY

About The Position

The Senior Research Coordinator oversees and coordinates daily research operations for the Bronx site of the Multicenter AIDS Cohort Study/Women's Interagency HIV Study Combined Cohort Study (MWCCS). The role directly supervises research staff, oversees participant recruitment and retention, ensures compliance with research protocols and regulatory requirements, and maintains quality assurance standards. In collaboration with the Project Director, Principal Investigators, and research personnel, the coordinator evaluates operational effectiveness, identifies opportunities for improvement, and recommends and implements approved procedures that support research objectives, data integrity, and participant engagement.

Requirements

Bachelor's degree in a health-related field, biological sciences, public health, psychology, or a related discipline.
Five years of progressively responsible clinical or human subjects research experience, including coordinating research protocols and study operations.
Prior experience supervising, training, or providing functional oversight to research personnel.
Demonstrated knowledge of IRB requirements, human subjects protection, research protocols, and regulatory compliance.
Experience with participant recruitment, cohort retention, quality assurance, and research data management.
Strong organizational, analytical, interpersonal, and communication skills.
Ability to independently prioritize assignments, evaluate operational concerns, and recommend appropriate solutions.
Proficiency with research databases, electronic data collection systems, and Microsoft Office applications.
Ability to move freely between offices to work with and supervise staff.

Responsibilities

Oversee daily research activities at the Bronx MWCCS site and ensure adherence to approved protocols, institutional policies, and operating procedures.
Coordinate work among investigators, study coordinators, laboratory personnel, data management staff, and other research collaborators.
Monitor operations, identify procedural deficiencies and challenges, and recommend improvements to research efficiency, retention, and protocol compliance.
Coordinate approved operational improvements and standardized procedures.
Organize and conduct staff meetings, training sessions, and operational planning with the Project Director.
Conduct research visits and perform study-related activities as needed.
Directly supervise nine research staff, including assigning work, monitoring productivity, evaluating performance, and providing guidance and feedback.
Oversee onboarding, orientation, and training of research personnel.
Develop and conduct skills assessments and competency training; monitor staff certifications and required training.
Participate in staff recruitment and selection, including resume review and interviews, and provide staffing recommendations to the Project Director.
Identify staff performance concerns, recommend corrective measures, and support approved performance improvement initiatives.
Coordinate IRB submissions, amendments, renewals, and other regulatory documentation through Einstein and/or BRANY.
Monitor compliance with study protocols, informed consent requirements, confidentiality standards, and applicable institutional and regulatory requirements.
Conduct quality assurance reviews of research activities, staff adherence to procedures, and study documentation.
Identify protocol deviations, documentation discrepancies, and compliance concerns; recommend corrective actions and coordinate approved improvements.
Assist with preparation for study monitoring visits, regulatory reviews, and audits.
Maintain organized regulatory records and ensure timely completion of study documentation.
Oversee participant recruitment, scheduling, tracking, and follow-up to support enrollment and retention goals.
Monitor retention rates and identify trends and barriers; recommend and coordinate approved participant engagement and retention strategies.
Collaborate with the Study Coordinator in overseeing the Bronx site Community Advisory Board.
Assist with developing and distributing quarterly participant newsletters and other study communications.
Maintain working relationships with participants, community representatives, and research collaborators.
Oversee data collection and documentation procedures to ensure accuracy, completeness, and consistency.
Review study data for quality and coordinate with data management personnel to identify and resolve discrepancies.
Monitor research activity metrics, including recruitment, retention, protocol compliance, and staff performance.
Prepare operational reports and study updates for the Project Director and research investigators.
Assist with annual reports, study progress summaries, and other research documentation.
Collaborate with the Project Director and investigators to review research procedures and recommend operational improvements.
Assist with developing, reviewing, and implementing standard operating procedures, training materials, and study documentation.
Participate in research team meetings and collaborate with faculty, laboratory personnel, and research staff to address operational issues.
Support study-related presentations, reports, and other research activities as assigned.
Perform other related duties as assigned.