Senior Research Advancement Administrator

Arizona State University•Tempe, AZ

4d•$66,200 - $80,000•Hybrid

About The Position

This position provides pre-award administrative proposal support for Mary Lou Fulton College for Teaching and Learning Innovation (MLFC) faculty and research investigators throughout the proposal development, review, submission, and post-submission process. The role assists with sponsor requirements, eligibility guidance, budget forms, internal routing, cost-sharing documentation, compliance review, and coordination with the Office of Research and Sponsored Project Administration (ORSPA) and other university partners. The position supports proposals and related award actions for a wide range of federal, state, foundation, nonprofit, and private sponsors, including revised budgets, scopes of work, certifications, and sponsor requests. The role also serves as a resource to faculty by developing templates, timelines, checklists, presentations, and other tools that improve proposal preparation and sponsored project understanding. This position requires strong communication, judgment, organization, problem-solving, teamwork, and the ability to manage urgent or competing requests while maintaining effective working relationships.

Requirements

Bachelor's degree and five (5) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.
Strong communication, judgment, organization, problem-solving, teamwork, and the ability to manage urgent or competing requests while maintaining effective working relationships.

Nice To Haves

Experience supporting proposal development, grant submissions, sponsored project administration, or research advancement services in a university, nonprofit, government, or related setting.
Strong working knowledge of proposal development requirements, sponsor guidelines, internal routing processes, and grants and contracts administration.
Strong familiarity with federal submission systems and OMB requirements, including working knowledge of Grants.gov, Research.gov, and other sponsor portals.
Experience working with federal sponsors such as the National Science Foundation and U.S. Department of Education, or the ability to apply prior federal proposal experience to similar sponsors.
Experience with foundation, nonprofit, or philanthropic sponsors, including the ability to learn sponsor specific requirements and submission portals.
Knowledge of ASU financial, proposal, and research management tools, or experience using comparable university systems.
Ability to navigate complex environments with evolving priorities, communication plans, deadlines, and stakeholder needs.
Strong problem solving skills, including the ability to take initiative, set priorities, remain flexible, and escalate urgent or conflicting requests when needed.
Ability to develop schedules, action plans, proposal timelines, and tracking tools to meet project or team goals.
Strong ability to understand user needs, requirements, and requests in order to identify priorities and support timely proposal development.
Strong written, verbal, and interpersonal communication skills, including the ability to explain requirements clearly and maintain effective professional working relationships.
Ability to prepare detailed proposal documents, forms, budget materials, reports, and related submission materials.
Ability to provide guidance to new staff on department policy, practice, workflows, and procedures, including serving as a mentor when assigned.
Knowledge of applicable policies, procedures, and regulations governing grants and contracts.
Proficiency with Microsoft Office Suite, Google Workspace, database systems, and information sharing tools.
Ability to manage and adjust to changing priorities, including handling time-sensitive tasks and resolving conflicts.
Demonstrated effective communication skills.

Responsibilities

Perform funding searches to help identify potential funding opportunities.
Review funding announcements, sponsor guidelines, and application instructions to identify and communicate eligibility requirements, required forms, budget requirements, submission requirements, and internal routing needs.
Contact sponsors as needed to clarify application guidelines, submission instructions, or required materials.
Draft proposal budget materials, including budget justifications, sponsor budget forms, cost share documentation, and acceptable budget formats in coordination with the PI and unit.
Act as a resource for subrecipients with questions related to subrecipient commitment forms and required proposal materials.
Prepare and complete sponsor required administrative forms, including current and pending support, biosketches, certifications, and other application documents.
Complete internal routing materials using information provided by the PI and unit.
Upload proposal files and application materials for sponsors requiring electronic submission.
Review proposals against sponsor guidelines and submit applications to the Office of Research and Sponsored Project Administration (ORSPA) for institutional review, signature, and transmittal to the sponsor.
Assist with post-submission action items requested by the sponsor, including Just In Time requests, revised budgets, revised scopes of work, additional certifications, and related materials.
Serve as an administrative resource to faculty and research investigators during proposal development, pre-submission review, internal routing, and sponsor submission.
Support ORSPA during award review or negotiation by helping obtain additional information.
Develop and maintain proposal support resources, including templates, checklists, timelines, training materials, and sponsor guidance documents.
Maintain effective working relationships with faculty, staff, sponsors, subrecipients, and university partners.