RSCH ADM 4 RP

UCSF•San Francisco, CA

10d•$90,700 - $193,000

About The Position

This newly created Senior Research Administrator (RA) position will deliver specialized post-award support to a designated research group, while working cross-functionally with various research administration areas to facilitate compliant and efficient award management. This position will be an important member of the SCOPE/LIINC/RECOVER post-award team who will use their advanced contracts and grants skills as an experienced research administrator to independently manage all post-award support for projects assigned to a portfolio of SCOPE/LIINC/RECOVER Principal Investigators (PI) in the Department of Medicine at Zuckerberg San Francisco General. This position will be responsible for managing high volume and complex transactions within the HIV/ID/Global Medicine Division in the Department of Medicine at Zuckerberg San Francisco General Hospital. This position requires significant expertise in managing clinical trials and working with Program Project grants spanning multiple sites and collaborators, adding to the complexity of the role and requiring advanced problem-solving, time management, and analytical skills. Portfolio management will include providing support and assistance with grant proposal documents including coordination between PIs and study staff in the Department, as well as central teams across both the Office of Sponsored Research and the Controller’s Office. In addition, the incumbent will assist in the preparation of sponsored funding progress and financial reports, as well as provide oversight of strategic planning in the research program for both NIH and non-NIH funded projects. This role will monitor project financial activity, including budget management and salary support planning for current and incoming staff. The incumbent will partner with the study team and external collaborators to ensure timely, accurate submission and acceptance of procedure-related invoices and revenue, and resolve issues that may impact processing. This position will perform complex financial analysis to ensure compliance with applicable policies, including oversight of budgets, revenue, spending projections, and reconciliation across multiple funding sources. Utilizing campus financial and payroll systems (e.g., PeopleSoft, Oracle, MyReports, UCPath, BearBuy, MyExpense, etc), the incumbent will maintain appropriate access to manage transactions and support operational needs. This role will independently oversee expenditure tracking, invoice submission, identify discrepancies, and coordinate timely resolution with internal and external stakeholders. The Senior Research Administrator will demonstrate independence in planning, budgeting, analyzing information and keeping detailed records of financial transactions as they serve as the investigators’ primary point of contact for research-related financial issues. The successful candidate will be able to support faculty in their decision making by being able to clearly explain convoluted grants management concepts and processes, and ensure that investigators are provided with high quality, efficient, responsive, and responsible post-award research administration services. This will include activities such as the coordination of budget updates and proposals, either with the PI in real time or asynchronously, including the development and maintenance of dynamic budget workbooks that can be used for planning and rebudgeting needed. In this, the incumbent will also help to develop text and rationale for justification of budget expenditures, ensuring alignment with award standards and restrictions. This senior-level position will serve as a subject matter expert in research administration, working closely with Principal Investigators, SCOPE/LIINC/RECOVER study teams, and the Research Administration Manager. The incumbent will collaborate across multiple groups and serve as a key resource to PIs, Division leadership, and Departmental staff in interpreting and applying University and sponsor policies and procedures related to research financial management. The successful candidate will be expected to provide high-level customer service as part of a dynamic, responsive team, and they will interact with a diverse and engaging group of mission-driven colleagues across the Department and therefore need excellent communication skills and a commitment to providing exceptional customer service. The SCOPE/LIINC/RECOVER team is a highly active, interdisciplinary group operating across multiple facets of infectious disease research. Spanning the full research continuum—from prevention to treatment—the team manages a complex portfolio of observational and interventional studies focused at understanding and treating both HIV and COVID-19, and their long-term impacts. This position will serve as a true thought partner for the Principal Investigator, and help to navigate the complex challenges of multimodal funding streams. The incumbent will present the team with options, and advise as appropriate, while maintaining the highest level of ethical and regulatory standards.

Requirements

Advanced contracts and grants skills as an experienced research administrator.
Significant expertise in managing clinical trials.
Experience working with Program Project grants spanning multiple sites and collaborators.
Advanced problem-solving skills.
Advanced time management skills.
Advanced analytical skills.
Proficiency in utilizing campus financial and payroll systems (e.g., PeopleSoft, Oracle, MyReports, UCPath, BearBuy, MyExpense, etc).
Independence in planning, budgeting, analyzing information, and keeping detailed records of financial transactions.
Ability to clearly explain convoluted grants management concepts and processes.
Excellent communication skills.
Commitment to providing exceptional customer service.

Nice To Haves

Experience with high volume and complex transactions.
Experience with NIH and non-NIH funded projects.
Experience in infectious disease research.
Experience with HIV and COVID-19 research.

Responsibilities

Deliver specialized post-award support to a designated research group.
Work cross-functionally with various research administration areas to facilitate compliant and efficient award management.
Independently manage all post-award support for projects assigned to a portfolio of SCOPE/LIINC/RECOVER Principal Investigators (PI).
Manage high volume and complex transactions within the HIV/ID/Global Medicine Division.
Provide support and assistance with grant proposal documents, including coordination between PIs and study staff.
Assist in the preparation of sponsored funding progress and financial reports.
Provide oversight of strategic planning in the research program for both NIH and non-NIH funded projects.
Monitor project financial activity, including budget management and salary support planning.
Partner with the study team and external collaborators to ensure timely, accurate submission and acceptance of procedure-related invoices and revenue.
Resolve issues that may impact processing of invoices and revenue.
Perform complex financial analysis to ensure compliance with applicable policies.
Oversee budgets, revenue, spending projections, and reconciliation across multiple funding sources.
Maintain appropriate access to manage transactions and support operational needs using campus financial and payroll systems.
Independently oversee expenditure tracking, invoice submission, and identify discrepancies.
Coordinate timely resolution of discrepancies with internal and external stakeholders.
Demonstrate independence in planning, budgeting, analyzing information, and keeping detailed records of financial transactions.
Serve as the investigators’ primary point of contact for research-related financial issues.
Support faculty in their decision making by clearly explaining grants management concepts and processes.
Ensure investigators are provided with high quality, efficient, responsive, and responsible post-award research administration services.
Coordinate budget updates and proposals with the PI.
Develop and maintain dynamic budget workbooks for planning and rebudgeting.
Help develop text and rationale for justification of budget expenditures, ensuring alignment with award standards and restrictions.
Serve as a subject matter expert in research administration.
Work closely with Principal Investigators, SCOPE/LIINC/RECOVER study teams, and the Research Administration Manager.
Collaborate across multiple groups and serve as a key resource to PIs, Division leadership, and Departmental staff in interpreting and applying University and sponsor policies and procedures related to research financial management.
Provide high-level customer service as part of a dynamic, responsive team.
Interact with a diverse and engaging group of mission-driven colleagues.
Navigate the complex challenges of multimodal funding streams.
Present the team with options and advise as appropriate, while maintaining the highest level of ethical and regulatory standards.