Senior Purchasing Officer

CGA • Hartford, CT

13d • Onsite

About The Position

The Connecticut General Assembly’s nonpartisan Office of Legislative Management seeks a full-time Senior Purchasing Officer. This role manages all purchasing requirements, serves as the agency's purchasing card (P-Card) coordinator, and is the agency point of contact with the State Comptroller for all P-Card matters. The position is responsible for P-Card monthly and annual reporting, processing payments, reviewing transaction reconciliation, and statement discrepancies. Additionally, the Senior Purchasing Officer tracks and documents employee P-Card violations, maintains and updates the CGA’s Purchasing Card Procedures Guide, manages open purchase orders and requisitions, conducts requests for quotes (RFQs), analyzes results, creates contracts, conducts vendor meetings, and maintains vendor files. The role also involves reviewing requisitions, processing purchase orders, supervising employee(s), and working closely with the Accounts Payable department to resolve billing issues. Other related duties as required.

Requirements

• A bachelor's degree in business or another relevant field plus 6 years of increasingly responsible experience in purchasing.
• At least 2 years of supervisory experience.
• Excellent communication skills, written and oral.
• Excellent analytic and research abilities.
• Knowledge of state and federal purchasing laws.
• Knowledge of methods, principles and procedures of purchasing and requisitioning.
• Knowledge of state purchasing procedures and regulations.
• Knowledge of inventory control procedures.
• Knowledge of standard English, including grammar, spelling, word usage and punctuation.
• Ability to be highly productive, prioritize assignments and meet deadlines under stressful conditions.
• Ability to act professionally, objectively and impartially in dealing with vendors, contractors, purchasing agents, legislators and public.
• Ability to use computers and adapt to changing technology.
• Ability to maintain good working relationships.
• Ability to maintain confidentiality.

Nice To Haves

• Ability to work overtime as needed.

Responsibilities

• Manages all purchasing requirements.
• Serves as the agency’s purchasing card (P-Card) coordinator and is the agency point of contact with the State Comptroller for all P-Card matters.
• Responsible for P-Card monthly and annual reporting to State Comptroller.
• Responsible for processing agency P-Card payments, review of transaction reconciliation, and statement discrepancies.
• Tracks and documents employee P-Card violations and brings to Financial Administrator's attention regularly.
• Maintains and updates the CGA’s Purchasing Card Procedures Guide.
• Manages open purchase orders and requisitions for a wide range of services and commodities.
• Conducts requests for quotes (RFQs), including releasing RFQs, analyzing results and creating contracts.
• Conducts vendor meetings and maintains vendor file.
• Reviews requisitions and obtains clarification or additional information as needed.
• Processes purchase orders.
• Supervises employee(s).
• Works closely with Accounts Payable department to resolve billing issues and/or discrepancies.
• Performs other related duties as required.

Benefits

• Equal opportunity to all prospective employees without regard to race, religious creed, color, sex, age, national origin, ancestry, veteran status, sexual orientation, marital status, present or past history of mental disorder, learning disability, physical disability except in cases of bona fide occupational qualification or other protected class status under applicable law.
• Does not discriminate against any “qualified applicant with a disability” and will make reasonable accommodations that do not impose an undue hardship for individuals who are physically challenged or otherwise disabled as defined by the Americans with Disabilities Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior