Senior Proposal Writer/ Proposal Specialist

SOCOTEC•Boston, MA

1d•$80,000 - $100,000•Hybrid

About The Position

SOCOTEC is seeking a Senior Proposal Writer to join their national proposals team in Charlestown, MA. This full-time role will be integral to supporting SOCOTEC’s specialized building envelope, sustainability, energy efficiency, code advisory, commissioning and fire/life safety practices. The primary focus will be on developing proposals for public-sector and municipal clients, strengthening SOCOTEC’s relationships with local towns, agencies, and institutions throughout Massachusetts and New England, and serving as an in-office resource for multiple service line leaders. The Senior Proposal Writer will develop and coordinate request for proposal response packages in InDesign, proposal documents, and estimates under the direction of the Proposal Team Manager.

Requirements

Minimum of 3 to 5 years of experience in proposal writing, estimating, and qualifications preparation, preferably within an architecture, engineering, or consulting firm with public-sector experience.
Established knowledge of Massachusetts/New England municipalities, state agencies, and public-sector procurement processes strongly preferred.
Exceptional organizational and written communication skills, with a focus on accuracy, compliance, and attention to detail.
Ability to manage competing deadlines while juggling multiple proposals.
Comfortable collaborating in-office with technical leaders across multiple disciplines.
Bachelor’s degree required; experience in architecture, engineering, or related field desirable.
Proficient in Adobe Creative Suite (especially Adobe InDesign) and Microsoft Office Suite (Word, Excel, Outlook, Teams).
Experience with Deltek Vantagepoint desirable.

Nice To Haves

Experience in architecture, engineering, or related field desirable.
Experience with Deltek Vantagepoint desirable.

Responsibilities

Participate in daily team scrum to review proposal priorities and progress.
Review assigned qualification and proposal requests, assess requirements, and identify appropriate service line leaders to provide input on scope and fees.
Develop technical proposals and qualifications packages tailored to public-sector procurement requirements and local client expectations.
Conduct research, gather information, and attend meetings with service line leaders to ensure proposals reflect SOCOTEC’s expertise and competitive advantages.
Maintain familiarity with regional procurement practices (Massachusetts towns, state agencies, and institutions) to strengthen responsiveness and positioning.
Review proposals and estimates with technical team leaders; update according to their input and ensure compliance with client requirements.
Collaborate with internal Legal and Finance teams to produce complete packages.
Provide quality control review of proposals prepared by other team members to ensure accuracy, compliance, and on-time delivery.
Serve as a liaison with local clients and prospects to obtain clarifications, confirm proposal receipt, and support relationship-building efforts.
Collect, enter, and maintain client and project data in our CRM platform (Deltek).
Coordinate with the Proposal Team Manager to refine templates, narratives, and graphics based on client needs and regional feedback.