Senior Proposal Writer/ Proposal Specialist

SOCOTEC•Coral Gables, FL

3h•Hybrid

About The Position

SOCOTEC is seeking a Florida-based Senior Proposal Writer / Proposal Specialist to join our national proposals team and support strategic growth across our buildings and infrastructure consulting practices. This role is ideal for a proposal professional who enjoys turning technical information into clear, persuasive, visually polished submissions and who is comfortable working directly with local technical leaders in a fast-paced AEC consulting environment. The position may be based in any SOCOTEC Florida office location, with the expectation that the selected candidate works in-office four days per week and may work remotely up to one day per week. Because this role supports highly visual qualifications packages and RFP/RFQ responses, advanced proficiency with Adobe InDesign is required. Play a visible role in growing SOCOTEC’s Florida and Southeast client base across building envelope, energy, sustainability, commissioning, forensic, infrastructure, and code-related services. Partner directly with principals, project managers, and subject-matter experts to shape win themes, messaging, resumes, project sheets, and compliant proposal responses. Join a collaborative national proposals team while serving as a trusted in-office resource for Florida-based service line leaders. Use both writing and design judgment to produce professional, client-ready submissions in Adobe InDesign. Build a specialized AEC proposal career in a growing consulting platform with diverse technical services and repeat public/private-sector pursuits.

Requirements

3 to 7 years of experience in proposal writing, proposal coordination, marketing, business development, or qualifications preparation, preferably in the architecture, engineering, construction, environmental, infrastructure, or consulting industries.
Significant hands-on proficiency with Adobe InDesign, including document layout, master pages, paragraph/character styles, tables, image placement, and final production of polished proposal documents.
Strong writing, editing, proofreading, organization, and deadline-management skills.
Experience developing RFP/RFQ responses, qualifications packages, resumes, project sheets, and/or technical marketing content.
Proficiency with Microsoft Office, including Word, Excel, Outlook, PowerPoint, and Teams.
Ability to work in-office four days per week in a SOCOTEC Florida office location.

Nice To Haves

Experience with AEC public-sector procurement, especially Florida municipalities, state agencies, universities, school districts, transportation agencies, or other institutional clients.
Experience with Deltek Vantagepoint, Vision, or another AEC CRM/project database.
Familiarity with Adobe Illustrator, Photoshop, Acrobat, SharePoint, or proposal automation/content management tools.
Bachelor’s degree in marketing, communications, English, journalism, architecture, engineering, construction management, or a related field; equivalent directly relevant experience may also be considered.
APMP, SMPS, CPSM, or similar professional involvement is a plus.

Responsibilities

Lead and coordinate proposals, qualifications packages, letters of interest, and interview materials for private-sector, public-sector, municipal, institutional, and contractor-led opportunities.
Review RFP/RFQ requirements, develop compliance outlines, identify required forms and attachments, and manage proposal schedules from kickoff through submission.
Write, edit, and tailor technical narratives, project approaches, resumes, project descriptions, firm profiles, cover letters, and service line qualifications.
Build and format proposal packages in Adobe InDesign, ensuring documents are accurate, attractive, brand-aligned, and easy for evaluators to review.
Work with technical leaders to gather scope, fee, staffing, project experience, differentiators, and local market insight.
Support Florida-focused pursuits by developing familiarity with local municipalities, state agencies, institutional clients, procurement requirements, and regional competitors.
Coordinate internal reviews with technical, legal, finance, and leadership stakeholders to produce complete, compliant, and on-time submissions.
Provide quality control for proposal content prepared by others, including compliance checks, formatting, proofreading, and consistency review.
Maintain and update reusable proposal content, resumes, project sheets, templates, graphics, and client/project information in Deltek Vantagepoint and shared content libraries.
Participate in daily proposal team check-ins and help prioritize competing deadlines across multiple active pursuits.