Senior Property Specialist

Oregon Health & Science University•Portland, OR

2d•Onsite

About The Position

The OR/MSPU Supply Coordinator is responsible for managing materials, overseeing medical supply inventories, and coordinating vendor relationships to support the highest quality care in a cost-effective manner. This position focuses specifically on disposable supply needs associated with Perioperative (OR) Services and Multi-Specialty Procedure Unit (MSPU) areas. It is distinguished from other Supply Chain roles by its specialized emphasis on surgical supply requirements, as well as the increased complexity and critical impact of the assigned responsibilities. The in-office location provides direct access to managed inventory and supports close coordination with the staff reporting to this role. We operate in a fast-paced, high-intensity environment where exceptional customer service and unwavering dedication are essential to success.

Requirements

Experience performing stores and inventory work
Training or experience providing knowledge of inventory control systems, and transportation agencies and shipping methods.
Driver’s license and driving record that meets OHSU’s driving requirements.
Hazmat certification within 3 months of hire through OHSU.
Knowledge of spoken and written English at the high school graduate level.
Conflict resolution skills and the ability to demonstrate effective time management.
Effective communication skills, both oral and written.
Maintain a working knowledge of computer operations to include checking and using electronic mail.
Must be able to adapt to changes in the work environment and related assignments, and must be committed to the task at hand.
Experience and/or understanding of stock on hand and min/max counting, including rotation of stock and expiration checks.

Nice To Haves

High School Diploma or GED.
Working knowledge of hospital materials management distribution systems.
Medical supply familiarity, knowledge of OHSU systems, and medical terminology is preferred.
Understanding how to set min/max’s.
Experience using handheld counting devices.
Forklift training preferred.

Responsibilities

Signing receipts for shipments upon delivery and submitting them to the Accounting Department for processing.
Maintaining comprehensive records of shipments and product counts.
Loading and unloading shipments while meticulously checking items for conformity with specifications and any signs of damage.
Applying price and identification labels to items and arranging them on shelves, ensuring proper rotation of stock items with limited lifespans.
Monitoring inventory levels and assisting with reordering and data entry for replenishment.
Distributing supplies to staff and handling sales transactions with students, residents, staff, or the public.
Fulfilling order requests accurately and addressing inquiries regarding stock availability and purchasing procedures.
Tracking purchases and troubleshooting any issues related to misplaced shipments or packages.
Preventive maintenance on Pyxis machines, ensuring accurate restocking, counting, and patient charging, as well as dispenser emptying.
Maintaining the organization and cleanliness of shelves, ensuring proper labeling and product information.
Assisting in processing outbound shipments, including packaging and labeling.
Safeguarding items such as drugs, poisons, and flammables with proper security measures.
Utilizing equipment such as forklifts, powered or manual pallet jacks, piano dollies, large carts, and hand trucks for shipment movement.
Conducting annual inventory counts to ensure accuracy and maintaining a safe and clean warehouse environment, promptly reporting any facility deficiencies.
Providing regular care and maintenance to equipment and promptly reporting any issues or deficiencies.
Monitoring, counting, and reporting restocking and delivery activities; evaluating issue quantities to meet customer needs.
Conducting random quality checks of supplies including receiving, data entry, picking; restocking, delivery and utilization.
May be responsible for billing to individual units for supplies used.
Identifying and resolving customer issues and utilizes proper steps for resolutions or escalates issue to appropriate personnel.
Keeping up-to-date on customer alias and department location.
Answering and triaging customer calls.
Coaching employees in day-to-day tasks.
Assisting in training staff, cross-training staff in processes and priorities of work.
Assisting supervisor and lead in scheduling work and assigning tasks for the warehouse daily operation; overseeing day to day workflow.
Safely operating employer-owned vehicles.
Delivering supplies, maintaining and refueling vehicles.
Maintaining driver’s log and completing inspections reports.
Maintaining vehicle equipment such as tire chains and jacks.
Performing emergency roadside service such as changing a flat tire.
Other duties as assigned.