Senior Project Support Specialist

ASRC Federal • Washington, DC

15h • Onsite

About The Position

ASFC Federal AFSS is seeking a Senior Project Support Specialist to support a NASA contract in Washington, D.C. This role provides senior project and operations support to the NASA HQ Office of Procurement. Support includes high-level administrative coordination, executive engagement planning, communications support, workflow development, and enterprise-level operational assistance for Procurement leadership.

Requirements

• Ability to work on site full-time, during normal business hours, at NASA Headquarters in Washington D.C.
• Responsible for communicating project status and issues to customers and leadership as they arise.
• Outstanding, proactive, customer service skills with the ability to anticipate needs and create efficient process flows.
• Must have excellent oral, written, and interpersonal communication skills.
• Able to work with executive-level customers and leadership.
• Strong working knowledge of Microsoft Word, Excel PowerPoint, and Outlook.
• Must have the ability to balance multiple priorities and produce quality work efficiently.
• Individual must meet government NAC and citizenship/permanent residency requirements for access to NASA HQ
• Extensive background investigation will be performed as a requirement of the job.

Nice To Haves

• Some travel may be required.

Responsibilities

• Provide executive support and customer service to senior leaders within the Office of Procurement.
• Manage shared executive calendars, coordinate scheduling priorities, and ensure alignment of meetings, appointments, conferences, and engagements.
• Coordinate meeting logistics including room scheduling, equipment needs, agenda preparation, and distribution of read-ahead materials.
• Attend meetings as requested, capture action items, and report back status updates to leadership.
• Prepare standard and specialized presentation materials for NASA executives, consolidating inputs and ensuring formatting consistency.
• Support planning and execution of office relocations including IT coordination, phone and workspace moves, key requests, door signage, and updates to organizational lists.
• Prepare, process, and coordinate approvals for purchase requests and other administrative documents.
• Coordinate domestic and international travel logistics, including protocol requirements and multi-leg itineraries.
• Maintain office supply inventories and ensure continuity of operations through proactive resource management.
• Develop, document, and enhance internal workflows to improve operational efficiency across Procurement functions.
• Proactively interface with all levels of management and program team members to ensure comprehensive administrative support for the Directorate.
• Provide writing and editing support for a variety of documents, correspondence, and communications.
• Prepare and route official NASA correspondence in accordance with Headquarters standards, directives, and formatting requirements.
• Maintain accurate electronic files, records, and data repositories supporting Procurement operations.
• Update organizational reference materials, contact lists, and internal documentation as needed.
• Support the coordination of office-wide activities, enterprise engagements, and special events.
• Assist in the development of internal resources, processes, and tools to support Procurement operations and organizational effectiveness.
• Lead or contribute to complex assignments, collaborating with team members across the Procurement enterprise.
• Perform additional duties and special projects as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior