Senior Project Specialist - Institute for Research Experience and Education

UL Research Institutes • Evanston, IL

44d • Remote

About The Position

We have an exciting opportunity for a Senior Project Specialist at UL Research Institutes. This is a remote-based opportunity. The Senior Project Specialist plans and executes complex, multi‑stakeholder projects that supports the Research Experiences & Education’s work with classrooms and communities across the U.S. This role oversees the full project lifecycle for small to medium‑sized initiatives, ensuring projects are delivered on time, within scope, and aligned with institutional priorities and quality standards.

UL Research Institutes: At UL Research Institutes (ULRI) , we expand the boundaries of safety science to create a more secure and sustainable world. For more than a century, we have studied the unintended consequences of innovation, designed solutions to mitigate risk and shared our findings with academia, scientists, manufacturers, and policymakers across industries. We identify critical safety and sustainability issues, asking the tough questions because we believe a safer world begins with knowledge. Build a safer, more secure, and sustainable future with us. Join us and work with our Research Experiences and Education teams who conduct the research required to produce that knowledge and put into practice.

IREE: The Institute for Research Experiences and Education (IREE) cultivates the next generation of safety scientists through a mix of unique educational programs, academic partnerships, and research and standards development experiences. We translate the findings of our research institutes into compelling educational materials, bringing to life scientific concepts using contemporary best education practices to create learning opportunities for a wide variety of secondary through postgraduate students. Our academic collaborations and support for the next generation of safety scientists likewise reach across the educational spectrum, including partnerships that reach out to students who are underrepresented in STEM fields. Through all of our programs, we aim to unlock the diverse perspectives that are essential for solving the world’s most pressing safety and sustainability issues.

Requirements

• Bachelor's degree in business administration, project management, related field or has equivalent experience.
• Minimum 6 years of experience in project management, preferably in research or technical setting.
• Demonstrated experience managing projects with multiple stakeholders and cross‑functional teams.

Nice To Haves

• Strong leadership skills to guide and motivate team members towards project goals.
• Excellent written and verbal communication skills.
• Relevant technical knowledge.
• Highly organized and skilled in managing multiple tasks, priorities, and deadlines.
• Strong problem-solving skills to analyze complex situations.
• Ability to manage stakeholder expectations and resolve conflicts.
• Solid understanding of budgeting principles, cost estimation, and financial management.
• Adaptable and flexible, capable of adjusting plans, reallocating resources, and managing uncertainties while maintaining project objectives.

Responsibilities

• Manages project timelines, milestones, and deliverables, ensuring alignment with research goals and deadlines.
• Collaborates with stakeholders to gather project requirements and establish clear communication channels.
• Coordinates and leads cross-functional project teams, assign tasks and responsibilities, and monitor project progress, ensuring adherence to timelines, budgets, and quality standards.
• Fosters effective teamwork and collaboration among team members.
• Conducts regular project status meetings, providing updates to stakeholders and addressing any issues or concerns.
• Establishes and maintains strong relationships with project stakeholders, ensuring effective communication and collaboration and provide regular project status reports and updates to stakeholders, including progress, milestones, and key decisions.
• Manages stakeholder expectations and addresses concerns or feedback.
• Facilitates effective communication among project team members, ensuring alignment and clarity.
• Conducts project reviews and lessons learned sessions to identify areas for improvement.
• Documents project outcomes, successes, and challenges for future reference.
• Contributes to the development, editing, and publication of research documents, presentations, and other technical materials and facilitate translation to support communications and education.
• Supports development of technical organization partnerships and outreach activities related to amplification of research as part of those partnerships.
• Performs other duties as assigned.

Benefits

• bonus compensation
• comprehensive medical, dental, vision, and life insurance plans
• 401k matching structure of up to 5% of eligible pay
• additional 4% into your retirement saving fund after your first year of continuous employment
• paid time off, including vacation, holiday, sick, and volunteer days

What This Job Offers

• Job Type: Full-time
• Career Level: Senior