Senior Project Manager

JCJ Business Corp Inc•San Diego, CA

9d•$129,000 - $152,000

About The Position

The Senior Project Manager is responsible for day-to-day leadership, management, and delivery of assigned projects, with primary focus on scope, schedule, and budget. The role coordinates administrative and technical project efforts, prepares strategic plans, serves as the primary client liaison, and reports regularly to the Managing Director. Senior Project Managers handle the most complex and largest projects, estimate scope and fees, prepare proposals and contracts, and oversee less experienced project managers. They may serve as Project Director overseeing other Project Managers, or as Principal in Charge on assigned projects. A professional architecture degree and ten or more years of experience are specified for the senior role, including five or more years as a Project Manager; professional registration is preferred but not required. The role spans project definition, planning, execution, financial management, and closeout. It includes setting project scope, budget, and schedule; identifying staffing and resources; maintaining project plans and documentation; coordinating clients, consultants, and project teams; monitoring project quality and performance; managing invoicing and financial projections; and conducting project closeout and lessons-learned reviews. The Senior Project Manager also supports business development, proposals, client relationships, and coordination with market sector leaders. The position operates in a professional office environment and may require work at construction sites. Travel to work sites and other offices may be required. Overtime and availability for client issues and communications after hours are expected. Job-site work may involve exposure to fumes or airborne particles, vibration, extreme conditions, and loud noise.

Requirements

Ten or more years of experience for the Senior Project Manager role.
Five or more years of experience as a Project Manager for the Senior Project Manager role.
Experience in project management; experience in construction or an architecture-related field is preferred.
Experience with supervisory management responsibilities.
Bachelor’s degree in Architecture or a construction-related field is preferred.
Professional degree in architecture from an accredited program is specified in the Senior Project Manager role criteria.
Advanced computer and information management skills, including Excel, MS Project, Vision, or similar project management programs.
Ability to manage complex and multi-phased projects.
Ability to work overtime and be available for client issues and communication after hours.
Travel to work sites and other offices may be required.

Nice To Haves

Professional registration or licensure is preferred but not required.
Bachelor’s degree in Architecture or a construction-related field is preferred.

Responsibilities

Coordinate all administrative and technical project efforts for efficient, cost-effective execution.
Prepare strategic plans and project schedules, processes, deliverables, staffing plans, and baseline project documentation.
Serve as the primary client liaison and maintain regular communication to monitor expectations and project-team performance.
Manage client budgets, schedules, programs, communications, documentation, office administrative tasks, and project-team assignments.
Estimate project scope and fees and prepare proposals, contracts, and consultant agreements.
Oversee and monitor the work of less experienced project managers; provide day-to-day project leadership and mentoring.
Gather project leadership to define projects and work with the Principal in Charge to establish budget, scope, and schedule.
Maintain project plans, including budgeted hours and resource needs, and communicate staffing adjustments to the Managing Director.
Manage consultant performance and adherence to agreements.
Review project documents periodically and include quality assurance processes in project plans.
Support the Design Leader and Document Team Leader and ensure design and documentation efforts align with project scope, schedule, and budget.
Lead project initiation meetings, regular team discussions, and project communications; document and distribute meeting notes as appropriate.
Remain an active team leader and contributor through construction contract administration.
Prepare monthly invoices consistent with work performed and monitor project costs against financial parameters.
Keep team members informed of planned versus actual hours and address deviations in a timely manner.
Track, document, and invoice additional services; update billing projections, accounts receivable, schedules, and project performance monthly.
Implement corrective plans for performance issues and act on late payments, involving the Principal in Charge when payment issues become chronic.
Assemble and distribute required project closeout data, update project information for Marketing, conduct client and internal lessons-learned sessions, and file the completed Project Journal.
Prepare and present monthly reports on project progress and performance.
Monitor potential projects and coordinate information with Market Sector Leaders.
Cultivate existing clients and new leads, participate in proposal and interview processes, and support business development with expertise on building types and management approaches.
Attend building committee, client, regulatory agency, and other required meetings; prepare and maintain accurate meeting and activity records.
Prepare submittals to local, state, and federal agencies and review projects with building inspectors, fire marshals, and similar officials.
Maintain communication with the Project Manager on assigned projects when serving as Principal in Charge and be prepared to take over basic Project Manager duties when needed.
Assume special projects and duties as assigned or requested.