Senior Project Manager

Claremont McKenna College•Claremont, CA

12d•Onsite

About The Position

The Senior Project Manager will play a critical role in managing assigned projects within the College’s asset renewal and replacement program and deferred maintenance projects. These plans may range in scope up to over $2,000,000. This position is responsible for project management on existing facilities on the Claremont McKenna College campus, including preventive, corrective, and deferred building maintenance, building renovations, and planning and management of the capital renewal and replacement budget (CARR). The Senior Project Manager reports to the Assistant Vice President for Facilities and Campus Services and works independently and collaboratively to manage projects from concept through design and construction until completion of the warranty period. This role also supports campus sustainability programs, acts as a liaison between the College and The Claremont Colleges Services Central Facilities Services, and may support the College’s Emergency Management Committee. The position requires a strong work ethic, excellent organizational and time management skills, and the ability to maintain confidentiality and integrity.

Requirements

A bachelor’s degree in engineering, architecture, construction management, or business-related field, or any combination of education and experience that provides the required knowledge, skills, and abilities is required.
A minimum of five years of experience in construction management with increasing responsibilities dealing with engineers, architects, consultants, and contractors is required.
A minimum of five years of experience in project management and construction budgeting is required.
A valid driver’s license or equivalent means of reliable transportation to off-site meetings and events is required.
A valid driver’s license and the ability to be insured under the College’s authorized driver’s policy is required to drive College-owned vehicles.
Strong budget, supervisory, and organizational skills.
Ability to lead, collaborate, negotiate, and interact effectively with a range of subject matter experts including architects, engineers, specialty consultants, contractors, financial specialists, legal counsel, and developers.
Knowledge of the principles of civil engineering and design and construction.
General knowledge of construction industry practices and procedures and the ability to interpret construction documents.
General understanding of applicable construction codes and land use ordinances.
Basic knowledge of the various construction trades.
Working knowledge of construction, construction purchasing, and contracting.
Effective, accurate, and clear communication with excellent verbal, written, interpersonal, and reading skills.
Ability to lead meetings and make formal presentations.
Ability to investigate and resolve safety concerns.
Proven record of planning, problem solving, decision-making, budgeting, and managing construction, grounds and maintenance systems.
Ability to prioritize and manage multiple projects simultaneously.
Outstanding leadership skills including the ability to develop and manage a successful team.
Provide mentorship and assist in training junior staff.
Ability to supervise, facilitate, motivate, and inspire highly diverse teams.
A strong work ethic with evidence of successful track record of meeting or exceeding stated goals.
Operate computers with basic Microsoft Office software (such as Word, Excel, Outlook, Access, and PowerPoint) and associated professional software such as CAD and other industry specific tools.
Demonstrate understanding of the use of technology/devices/equipment in assessing and improving department systems and processes to achieve annual goals and maintain confidentiality.
Prioritize and perform multiple projects, meet deadlines, respond to others in a timely manner, and work both independently and as a collaborative member of the College with a high standard of integrity, ethics, and intellectual honesty.
Use exceptional organizational and time management skills to complete work with accuracy and a keen attention to detail.
Ability to satisfy requirements of the College’s Risk Management Department and the College’s auto insurance provider in order to be insurable under the terms of the Colleges’ Authorized Drivers Policy and be able to drive for the College and/or drive College vehicles.
The successful candidate will also be able to perform the following essential functions: Take and follow directions. Work cooperatively with others. Receive and respond appropriately to constructive criticism. Display a positive attitude.

Nice To Haves

General Contractor supervisory experience over a variety of trades is preferred.
Experience in the facilities, planning, or construction department in higher education is preferred.

Responsibilities

Planning, budgeting, and successful completion of the College’s projects identified through the annual facilities capital budget process, the evolving CARR plan, and the College’s long term integrated facilities plan.
Maintain and manage the CARR annual budget and the evolving CARR spreadsheet list to ensure that projected deferred maintenance dates are accurate and make sound judgments on project queues and priorities.
Manage projects to ensure completion within established time frames, project design and budget.
Manage the project budget coordinating cost estimates and controlling project costs.
Determine scope of work and any scheduling restrictions.
Coordinate the project schedules with stakeholders to meet the agreed upon milestones and overall schedule.
Manage project teams through the design and construction process and secure project approvals while ensuring compliance with standards and quality assurance.
Represent the College’s interests throughout design and construction process directing subcontractors, and reviewing their performance toward overall project goals.
Responsible for the communication plan with all relevant parties including users, leadership, project team members, stakeholders, external consultants, designers and builders for all projects.
Solicit input from administrators to identify issues and/or concerns.
Manage consulting firms working on project design and construction, and facilitate the turnover and acceptance of projects to Facilities Operations.
Serve as point of contact for vendors, architects, landscapers, contractors, and outside agencies to ensure contractual obligations are met.
Manage the permit and inspection processes with city, state, county, and federal governments as appropriate.
Inspect and audit facilities for regulatory compliance.
Prepare reports, specifications, requests for proposals, and contract documents for projects sent out for competitive bidding.
Analyze bids and makes contract award recommendations.
Coordinate contracts and purchase orders for construction services, materials, and equipment.
Write change orders to contracts and purchase orders as required.
Work with the Office of the Treasurer to prepare project financial forecasts and status reports.
Maintain organized construction files.
Ensure detailed project schedules are created, distributed, and met using project scheduling and spreadsheet software.
Track material, equipment, supplies and other deliveries and installations.
Review drawings and project plans, inspect progress of work for quality and timely execution, and interface with code administration officials to obtain the necessary permits.
Ensure conformity with College and regulatory codes and standards.
Ensure an accurate punch list is prepared and maintained and building systems are properly commissioned and turned over.
Obtain certificates of occupancy and coordinate warranty work as required.
Maintain current drawings and engineering records describing facilities, equipment, and grounds.
Implement some renovation projects related to housing and facilities in the College’s Arbol Verde neighborhood portfolio as directed by AVP.
Support campus sustainability programs, including but not limited to, energy and water conservation initiatives.
Act as liaison between the College and The Claremont Colleges Services Central Facilities Services.
Support the College’s Emergency Management Committee on an as needed basis.
Provide assistance in incident analysis and accident investigations for any renovations or alterations that need to be modified due to an identified issue.
Make recommendations and implement suggestions for improving safety across the campus.
Maintain an understanding of current ideas, changing laws, and regulatory requirements, including building codes, sustainability, ADA, etc., and research and practices pertaining to the areas of responsibility for this position through continued study and participation in professional organizations and continuing education.
Assist students in sustainability projects that helps preserve and enhance the campus.
Oversee all projects from concept through design and construction until completion of the warranty period.
Help maintain as-built documents and owners and maintenance manuals electronically with the Facilities and Campus Services team.
Participate in the identification and selection of contractors, consultants, architects, engineers, and vendors.
Make regular inspections of construction projects and workmanship to assess progress against project goals and schedules, assess conditions, and ensure compliance with applicable laws and regulations.
Take appropriate action and follow through when warranted to ensure work is completed to satisfaction.
Follow up with the vendors and project personnel to ensure projects are completed and within budget and schedule.
Participate in after hours on-call rotation.
Follow vendor safety guidelines and ensure all contractors work according to OSHA and CAL OSHA requirements.
Balance multiple tasks and priorities.
Perform other essential duties and tasks specific to the position.