Senior Project Manager

Immigrant Legal Resource Center • Los Angeles, CA

12d • Hybrid

About The Position

The Immigrant Legal Resource Center (ILRC) is seeking a full-time Senior Project Manager. This position can be based in their San Francisco office, or remotely for candidates in Southern California or the Central Valley. The role reports to the Directing Attorney and is supported by a grant, with continuing employment dependent on future funding availability. The ILRC operates on a hybrid work model, requiring two days per week in the office. The ILRC is a leading immigrant rights organization dedicated to educating, supporting, and empowering immigrants, community organizations, and legal practitioners. Their mission is to build a more just, inclusive, and democratic society. The team is described as passionate, collaborative, and committed to equity and innovation. This role offers an opportunity to join a mission-driven team focused on strengthening California-based projects that advance legal, outreach, and social services for immigrant families. The Senior Project Manager will oversee project implementation, compliance, and reporting, supervise project staff, coordinate internal departments, and engage with external partners, funders, and state agencies.

Requirements

• Outstanding communication and interpersonal skills
• Organizational skills
• Data analysis skills
• Project management skills
• High attention to detail
• Ability to collaborate effectively
• Commitment to advancing the power of immigrant communities
• Program management and non-profit experience, preferably related to grants compliance and administration
• Experience managing large and complex projects with the ability to take initiative and hold primary responsibility for overall coordination and implementation
• Ability to collaborate cross-departmentally
• Appreciate working as part of a team
• Able to problem solve
• Enjoy the initial building phase of a new project
• Excellent oral and written communication skills, including strong facilitation skills and presentation skills, report writing skills, and the ability to communicate complex data, findings, and ideas clearly
• Advanced aptitude for complex data analysis and experience managing and analyzing large data sets
• Advanced Excel skills including usage of and experience creating formulas, graphs and pivot tables as well as some knowledge of data visualization principles and tools
• Strong knowledge of Microsoft 365 products including Excel, SharePoint, Word and PowerPoint
• Experience working in databases
• Bachelor's degree plus a minimum of ten years of relevant experience
• At least three years of supervisory experience
• Passionate about immigrant rights
• Able to travel throughout the state of California at least once a month
• Support the organization in other duties as assigned

Nice To Haves

• Holding a PM certification is a plus
• Salesforce experience in particular is a plus
• Familiarity with immigration legal services
• Previous experience working with or in government agencies

Responsibilities

• Manage program administration
• Monitor and ensure necessary project progress in close coordination with respective project teams and ILRC programs
• Ensure internal ILRC coordination of various project components as well as alignment across ILRC programs and with other relevant ILRC projects
• Develop and strengthen internal systems to improve efficiency, transparency, communication, and collaboration
• Supervise project staff and provide professional development support and relevant tools
• Plan and contribute to strategic planning discussions to ensure projects are responsive, leverage resources effectively, and are poised to grow
• Participate in regular remote and in-person team, funder, partner, and stakeholder meetings
• Maintain current understanding of project goals and initiatives, focus areas, successes, and overall results to communicate to partners and funders effectively
• Identify opportunities to engage ILRC programmatic staff and facilitate collaboration across internal teams
• Oversee subgranting and reporting
• Work collaboratively with finance, grants, and administrative teams to ensure systems to execute timely subgrantee agreements and payments
• Provide analysis and oversight of subgranting process and budget, including partner expense reports and payments
• Work collaboratively with internal teams and consultants to support the design and effectiveness of reporting portals
• Oversee the collection of data, drafting of findings, and timely submission of reports to funders
• Serve as liaison for communicating data and findings to funders and internal ILRC teams, including best practices and trends identified

Benefits

• Medical/dental/vision insurance
• Employee Assistance Program (EAP) sessions
• Flexible spending account for medical and dependent care
• Vacation
• Sick leave
• Retirement plan contribution upon fulfillment of eligibility
• Annual professional development stipend of $2,500
• Annual wellness stipend of $2,500 (from 2024 – 2027)
• Sabbatical program (8-week after five years of service, 12-week after ten years of service)

What This Job Offers

• Job Type: Full-time
• Career Level: Senior