Senior Project Coordinator

ACCO Engineered Systems•Pleasanton, CA

4d•Onsite

About The Position

Under the direction of the Regional Sales Manager and assigned Project Manager(s), this position is responsible for providing administrative support for the Service Sales Engineers and Project Management Team. This role involves planning, organizing, and executing meetings, developing and editing work products, supporting sales activities, coordinating new hire onboarding, and providing general administrative and project support.

Requirements

Attention to detail and ability to organize data.
Able to learn new programs and processes.
Ability to edit works in Bluebeam or similar programs.
Demonstrated experience with producing and editing work product documents with accuracy.
Well organized with ability to multitask between several projects delegated by multiple parties.
Demonstrated experience as a team player and able to achieve assigned performance goals in a fast-paced environment.
High School Diploma or equivalent
3+ years’ experience with administrative applications with intermediate or higher proficiency in MS Office applications including Word, Excel, PowerPoint, MS Project, etc.

Nice To Haves

Bachelor’s degree or higher in related field
2+ years’ experience with desktop publishing software applications such as Adobe In-Design, Acrobat, Bluebeam Photoshop, and Illustrator
5+ years’ experience in the construction and/or contracting industry in an administrative support position.

Responsibilities

Plan, organize, and execute in-person and virtual meetings for Service leadership, Sales Managers, sales teams, vendors, and project stakeholders, including scheduling, logistics, and meeting minutes with action items.
Develop, edit, and assemble Facility Services Group work products, including proposals, bids, submittals, RFIs, O&Ms, closeout documentation, presentations, and marketing materials; manage document control and plan/spec distribution.
Support estimating and sales activities, including prequalification and bid coordination, monitoring bid platforms, tracking proposal activity, generating sales reports, and scheduling estimate reviews and pre-job planning meetings.
Coordinate onboarding for new hires in partnership with HR, including first-day logistics, equipment setup, system access, and required documentation.
Provide general administrative and project support, including correspondence, filing, meeting notes, assisting with small projects, and other duties as assigned by leadership.
Other duties as assigned by Sales Managers, Direct Supervisor, and/or upper management.