Senior Project Coordinator, US Commercial Field

Revolution Medicines•Redwood City, CA

5h•Hybrid

About The Position

Revolution Medicines is a clinical-stage precision oncology company focused on developing novel targeted therapies to inhibit frontier targets in RAS-addicted cancers. The company’s R&D pipeline comprises RAS(ON) Inhibitors designed to suppress diverse oncogenic variants of RAS proteins, and RAS Companion Inhibitors for use in combination treatment strategies. As a new member of the Revolution Medicines team, you will join other outstanding Revolutionaries in a tireless commitment to patients with cancers harboring mutations in the RAS signaling pathway. The Opportunity: The Senior Project Coordinator role is essential to execution and achievement of goals and objectives of the US Commercial Field teams taking on accountability for project execution and logistical coordination across the leadership team and team members including: Provides project planning and executional support for key field events, activities and initiatives. Will need to travel for large events to ensure program components, materials, stakeholders, timelines and logistics are aligned for successful execution. Leads meeting support, coordinates logistics, and partners with functional leaders in creation, preparation, organization and communication of key meeting materials for all field team meetings, trainings and regional/division meetings. Serves as a coordination point across various stakeholders including field leaders and team members at all levels, cross functional business partners and external vendors/ agencies. Establishes processes, timelines and milestones to plan and execute on key field events and initiatives. Flags gaps, inefficiencies, and risks in existing processes, and proposes solutions and improvements. Plans and coordinates conference attendance and related activities, including conference registration, hotel stays, reception arrangements, catering, and logistics for external events (i.e., speaker series, ad boards, KOL meetings). Partners with the Administration team members to plan and coordinate domestic and international travel including flights, VISA applications, travel documents, car transport, hotel bookings, restaurant reservations and other travel related needs of senior field leaders as needed; this may require evening or weekend support, depending on the travel requirements. Handles recruitment and onboarding activities including, more complex candidate interview scheduling for the functions supported, as well as management 1st day of new hire planning for the cohorts of sales new hires with HR and hiring manager. Maintains project, event and training documentation, timelines and trackers to ensure transparency and compliance. Partners with Administration team members to coordinate expense report processing and reconciliation of receipts and credit card statements for senior field leaders as needed. Provides presentation slides support: consolidation, formatting, content organization as requested. Works with Contract Administration team and business partners to coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups. Fosters an open, inclusive, and collaborative culture within US Region department. Partners with Commercialization Operations and Administration team members to find synergies across activities.

Requirements

Bachelor’s degree required with 10+ years of progressive experience in event planning, project coordination, program management, operations or similar roles, of which 3+ years in biopharma or life sciences.
Familiarity with commercial field operations and commercial launches.
Exhibits impeccable integrity and sound judgment to handle highly sensitive and confidential material and information.
Strong organizational, project and time management skills; detail oriented and ability to manage multiple deliverables.
Ability to prioritize, multi-task with minimal direction.
Ability to collaborate with multiple stakeholders across field teams, cross functional partners, and/or external vendors.
Ability to navigate organizational complexities and seek solutions for continuous improvement
Ability to influence without authority and drive progress across teams.
Willingness to support Revolution Medicines to succeed by thinking outside of the box and job description.
Able to adapt to changes in the work environment.
Professional demeanor and team-player while maintaining positive, team-focused attitude.
Proactive and excellent self-initiative.
Proficient with MS Word, Excel, PowerPoint, and Outlook calendar.

Nice To Haves

Experience with applicant tracking systems highly preferred.
Experience with project management tools, (i.e. SmartSheet) and communications platforms (i.e., Teams portal development, newsletters) is a plus.

Responsibilities

Provides project planning and executional support for key field events, activities and initiatives.
Leads meeting support, coordinates logistics, and partners with functional leaders in creation, preparation, organization and communication of key meeting materials for all field team meetings, trainings and regional/division meetings.
Serves as a coordination point across various stakeholders including field leaders and team members at all levels, cross functional business partners and external vendors/ agencies.
Establishes processes, timelines and milestones to plan and execute on key field events and initiatives.
Plans and coordinates conference attendance and related activities, including conference registration, hotel stays, reception arrangements, catering, and logistics for external events (i.e., speaker series, ad boards, KOL meetings).
Partners with the Administration team members to plan and coordinate domestic and international travel including flights, VISA applications, travel documents, car transport, hotel bookings, restaurant reservations and other travel related needs of senior field leaders as needed
Handles recruitment and onboarding activities including, more complex candidate interview scheduling for the functions supported, as well as management 1st day of new hire planning for the cohorts of sales new hires with HR and hiring manager.
Maintains project, event and training documentation, timelines and trackers to ensure transparency and compliance.
Partners with Administration team members to coordinate expense report processing and reconciliation of receipts and credit card statements for senior field leaders as needed.
Provides presentation slides support: consolidation, formatting, content organization as requested.
Works with Contract Administration team and business partners to coordinate consulting and/or master service agreements in partnership with legal to ensure they are in place and executed properly, including within approval limits, to support functional groups.
Fosters an open, inclusive, and collaborative culture within US Region department.
Partners with Commercialization Operations and Administration team members to find synergies across activities.