Senior Project Controls Manager

Pembrooke & Ives, Inc•New York, NY

17h•$100,000 - $130,000

About The Position

Pembrooke and Ives is looking for a Senior Project Controls Manager with at least 6-10 years experience to partner with Directors and Studio Leads to manage firm-wide staffing allocation and project profitability across all active projects.

Requirements

6 to 10+ years in project accounting, project controls, or project management within an AEC, interior design, construction environment, or other relevant professional services, with at least 2 to 3 years owning both budget and schedule for a complex, multi-phase project.
Experience implementing project management systems.
Experience building and maintaining budget, staffing plans, schedules, and contract evaluation across concurrent projects and a pipeline of upcoming projects.
Strong financial and data analytical skills and has a track-record of building forecasting or reporting infrastructure.
Ability to make decisions with Directors and studio leads, using historical data as a reference, not a driver.
Excellent communication and facilitation skills.

Nice To Haves

PMP or equivalent certification is a plus.

Responsibilities

Enforce contract terms and ensure regulatory financial compliance.
Reviews and tracks all change orders including budget and schedule impacts.
Tracks project profitability by comparing actual and burdened costs against fee.
Identify financial risks early and take corrective actions.
High-level understanding of firm-wide staffing capacity and utilization across all studios.
Build and maintain a rolling staffing forecast for active and upcoming projects across all studios.
Collaborate with Director in assigning specific project team members based on skillset, project priority, availability, and fee.
Monitors studio level utilization and investigates discrepancies.
Develops and owns the master project schedule for all projects across the assigned studios and updates it weekly as milestones and deliverables shift.
Reconciles the firm-wide fee structure directly against the schedules.
Identifies and implements process and system improvements.
Runs monthly reviews with studio leads and provides findings for executive, finance, and operational leadership.
Coordinates with Design Directors on project deliverables and phase timing so the staffing plan reflects deliverables and timeline.
Partners directly with the COO and EVP on contracts, resource management and staffing cost analysis.
Resolves resourcing conflicts across studios to Leadership for prioritization.