Senior Project Administrator

City of New York • New York City, NY

5d • Onsite

About The Position

The NYC Department of Design and Construction, Division of Infrastructure is currently seeking a Senior Project Administrator to join the Program Management Unit – Programs / Manhattan/Citywide. The successful candidate will report to a Deputy Director and will monitor, track progress, identify and follow up on critical issues through the project scope development, design, and construction phase to assure projects are on or ahead of the specified schedule; maintain accurate information of the assigned projects in the agency’s database throughout the project life cycle; follow up on all issues concerning the pre-design and design phase of projects with the appropriate agencies and agency’s personnel - this includes issues such as the permits, railroad facilities, property acquisition, project funding, project mapping, and participate in meetings regarding the scope development, design and construction of the projects - this includes commitment plan, alignment, and bid opening, pre-award and pre-construction. In addition, the selected candidate will coordinate the preparation of documents for the project, including preparing correspondence during the pre-design, design, and construction phase of the project; notifying the community boards and elected officials of project status; and interacting with client agencies.

Requirements

• Only candidates who are permanent in the Associate Project Manager title, or those who are reachable on DDC’s promotional list for exam #3573 or the open-competitive list for exam #3110 may apply.
• Must include a copy of your Notice of Results or indicate if you are permanent in the title.
• All candidates must be currently authorized to work full-time in the United States (U.S.).
• Candidates must present original documents proving citizenship or the legal right to work in the U.S.
• DDC is unable to support or sponsor any visa application or visa extension.
• Candidates must have proper work authorization when an employment offer is made.
• Educational credentials must be from a U.S. Department of Education-recognized accredited institution.
• Credentials from foreign institutions require independent equivalency verification from an approved evaluation service.
• One year of full-time satisfactory experience in supervising employees performing project management work, such as planning, administering, managing, coordinating, or expediting, on engineering and/or architectural and/or landscape architectural projects, or supervising a construction project with a value of $1,000,000 or more.
• A baccalaureate degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration, and one year of full-time satisfactory experience in project management work, such as planning, administering, managing, coordinating, or expediting, for engineering and/or architectural and/or landscape architectural projects.
• A four-year high school diploma or its educational equivalent and five years of experience as described in '1' above.
• A four-year high school diploma or its educational equivalent plus any combination of college or university education and/or experience described in '1' above to make up the equivalent of five years of education and experience.
• One year of experience credit will be given for: (a) each 30 semester credits of college or university education leading to a bachelor's degree from an accredited college or university in engineering, engineering technology, architecture, landscape architecture, architectural technology, construction, construction management, construction technology, sustainable design, urban planning, urban studies, city planning, transportation planning, business administration, or public administration; (b) a Master’s degree from an accredited college or university in one of the disciplines described in '1' above; (c) a Juris Doctor degree, or (d) a valid New York State license as a Professional Engineer, Registered Architect or Registered Landscape Architect.
• Where experience which is primarily of a design nature is not acceptable towards meeting the qualification requirements.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least one additional year of experience as described in '1' above in a supervisory capacity or have served for at least one year as a project manager for a large and/or complex construction project.
• In addition to meeting the qualification requirements for Assignment Level I, candidates must have at least two additional years of experience as described in '1' above in a supervisory capacity or have served for at least two additional years as a project manager for a large and/or complex construction project.

Responsibilities

• Monitor, track progress, identify and follow up on critical issues through the project scope development, design, and construction phase to assure projects are on or ahead of the specified schedule.
• Maintain accurate information of the assigned projects in the agency’s database throughout the project life cycle.
• Follow up on all issues concerning the pre-design and design phase of projects with the appropriate agencies and agency’s personnel, including permits, railroad facilities, property acquisition, project funding, and project mapping.
• Participate in meetings regarding the scope development, design and construction of the projects, including commitment plan, alignment, and bid opening, pre-award and pre-construction.
• Coordinate the preparation of documents for the project, including preparing correspondence during the pre-design, design, and construction phase of the project.
• Notify the community boards and elected officials of project status.
• Interact with client agencies.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level