Senior Project Administrator - Geotechnical

ECS Ltd•Charlotte, NC

21h

About The Position

ECS Group of Companies (ECS) was founded in 1988 with the goal to raise the standards of professional engineering consulting. Today, we are a leader in geotechnical, construction materials, environmental and facilities consulting services. We are employee-owned with more than 3,000 employees in 100+ offices and testing facilities coast to coast. ECS is currently ranked #66 in Engineering News-Record’s Top 500 Design Firms (April 2025), #148 in Engineering News-Record’s Top 200 Environmental Firms (October 2025) and #50 in Zweig Group’s Hot Firm List (May 2025). For additional information about ECS, visit: www.ecslimited.com. ECS is an Equal Opportunity Employer. To learn more, click here.

Requirements

High school diploma or GED required. Bachelor of Business or related field preferred
4 years of related experience
If driving for, or on behalf of, any ECS subsidiary, a valid driver's license is required
Excellent oral & written communication skills
Strong project management and contract administration skills
Dependable, self-motivated, responsible and detail-oriented
Ability to multi-task and meet deadlines
Proficient with MS Office (Word, Excel, PowerPoint)
Ability to work effectively in teams, with clients, peers and subordinates, as well as independently
Excellent interpersonal skills
Strong leadership and decision making skills
High level understanding of prioritizing and urgency of work in the consulting industry

Responsibilities

Manage the administrative tasks associated with a project, including, but not limited to proposal and project registration, invoicing set-up, coordinate project resources, and more.
Assist junior staff with resolution of issues.
Strong ability to use ECS systems in the coordination of project resources, management of project paperwork and documentation, and maintaining project schedules and budgets.
Proactively coordinate internal communications with staff members on a variety of projects.
Actively mentor junior staff and support the overall development of the team.
Assist with the coordination of project meetings and provide solutions to administrative and client issues as necessary
Coordinate and serve as the central point of contact for client-facing, project-related communication. Assist junior staff with resolution of issues.
Assist in managing project budgets, preparing invoices, and collections efforts.
Prepare change orders and invoices.
Strong ability to prioritize tasks and meet project deadlines.
Strong project and contract management skills. Assist junior staff with resolution of issues.
Strong ability to manage project budgets.
Host or attend project discussions with clients, follow up on reports to determine if there are questions.
Collaborate with other managers to assist in making staffing decisions as requested.