Senior Project Administrator/Coordinator

RLB Careers • Kansas City, MO

2d • Onsite

About The Position

This is a site-based role supporting the delivery of a complex, mission-critical data center project and requires close coordination with the client, design team, general contractor, trade partners, commissioning team, and project controls personnel. The Senior Project Administrator/Coordinator will be responsible for managing and maintaining open communication channels between the office and field personnel to ensure all paper work is accomplished in a timely and accurate fashion on assigned projects, expediting routing for approval of purchase orders/subcontracts, expediting receipt of certificates of insurance/licenses/bonds as required from sub-contractors, submittal logging/tracking and follow-up, typing and distributing punch lists, and obtaining receipt for close out materials to the owner. The Senior Project Administrator/Coordinator should have the ability to identify opportunities within a project that will add value and help successfully accomplish the client’s desired project outcomes.

Requirements

• Three years’ experience in project management or related field.
• Skilled in Microsoft Office, including Word, Excel, Outlook, and PowerPoint
• Excellent writing skills
• Basic accounting skills
• Ability to work at various job sites.

Nice To Haves

• Experience supporting data center, mission-critical, industrial, semiconductor, healthcare, or other technically complex construction projects preferred.
• Working knowledge of data center construction phases, major mechanical and electrical systems, commissioning, and turnover processes is desirable
• Contract administration experience a plus

Responsibilities

• Maintain accurate document-control logs for data center work packages, including RFIs, submittals, shop drawings, change documentation, procurement status, inspections, testing records, and closeout deliverables.
• Support tracking and reporting for long-lead and mission-critical equipment, including switchgear, generators, uninterruptible power supply systems, cooling equipment, and related delivery and documentation milestones.
• Support commissioning and turnover by tracking punch lists, testing and inspection records, operations and maintenance manuals, warranties, training records, as-built documents, and system-based closeout packages.
• Maintain confidentiality and comply with project requirements for site access, badging, information security, safety, and document management in a controlled data center environment.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree