Senior Project Administrative Assistant

Work at HMC • Los Angeles, CA

3d • Hybrid

About The Position

We are seeking a Senior Project Administrative Assistant to provide high-level administrative and document control support to project managers, construction administrators, and principals. This role is critical to the successful delivery of architectural projects, ensuring accurate documentation, smooth communication, and consistent project coordination across all phases. The ideal candidate is detail-oriented, proactive, and experienced in supporting complex projects while mentoring junior administrative staff. This position is located in our Los Angeles, CA office. The position requires 3 days in the office and the ability to work from home Mondays and Fridays.

Requirements

• High School Diploma required; some college coursework preferred or equivalent experience
• Minimum 5 years of administrative experience , ideally supporting multiple projects and teams
• Strong proficiency in Bluebeam, Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) , and construction management software
• Familiarity with governing agencies; DSA/HCAI experience required
• Exceptional organizational, communication, and time-management skills
• Detail-oriented, able to multitask, and effective in a fast-paced environment
• Ability to work independently while collaborating effectively with teams at all levels

Responsibilities

• Serve as a primary point of contact for architects, clients, consultants, contractors, and construction teams
• Provide comprehensive administrative support across all phases of architectural projects
• Manage project data entry across multiple platforms and systems
• Coordinate document control activities, including agency submissions, RFIs, submittals, change documents, and project closeout
• Attend project meetings and prepare, distribute, and track meeting minutes and follow-up items
• Organize workflows, prioritize tasks, and manage deadlines for multiple projects
• Support larger and more complex projects with increased responsibility and autonomy
• Train team members on project procedures and best practices
• Mentor and support Project Administrative Assistants
• Ensure adherence to firm quality standards and project protocols

Benefits

• Culture : We put people over profits, giving them the flexibility to manage their work and life. We believe in fairness, equality in opportunity, and rewarding those who perform.
• Wellness : company paid wellness courses, on-site gyms (at select locations), access to financial advisors and discounts to wellness platforms, gyms and more.
• Professional Development : LinkedIn learning access, business development training, supportive mentorship, company-paid ARE study materials, exam fees, and licensure completion bonuses.
• Comprehensive Comp and Benefits : Base+Bonus+Equity+401k, including student loan repayments, wellness programs, full medical, dental, vision, time off and holidays above industry standard.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: High school or GED
• Number of Employees: 1-10 employees