Senior Project Accountant

Unified Door and Hardware Group•Pennsauken Township, NJ

8d•$38 - $42•Onsite

About The Position

Unified Door and Hardware Group (UDHG) is seeking a Senior Project Accountant to support accurate, timely billing across its portfolio of construction projects. This position serves as a senior resource within the Project Accounting team and assists the Project Accounting Supervisor and Manager with maintaining billing schedules, resolving account discrepancies, and improving departmental processes. The Senior Project Accountant prepares AIA payment applications, progress billings, and change order billings for general contractors. This role works closely with Project Managers, customers, Collections, and other internal partners to ensure invoices comply with contract requirements and outstanding balances remain collectible. The position also provides training and day-to-day guidance to Project Accountants but does not necessarily have direct supervisory responsibility.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred. Additional relevant experience may be considered in place of a degree.
Two to four years of project accounting, construction billing, or billing analyst experience required.
Experience preparing AIA payment applications and construction-related progress billings required.
Working knowledge of schedules of values, retainage, change orders, lien waivers, and contractual billing requirements.
Demonstrated ability to reconcile complex project accounts and investigate billing or payment discrepancies.
Strong written and verbal communication skills, with the ability to work effectively with general contractors, customers, Project Managers, and internal business partners.
Ability to manage multiple projects, deadlines, and billing cycles in a fast-paced environment.
Strong attention to detail with a consistent focus on accuracy and timely completion.
Ability to provide training, guidance, and day-to-day support to other team members.
Advanced proficiency with Microsoft Excel and other Microsoft Office applications.
Experience working with an ERP, project accounting, or construction management system preferred.

Responsibilities

Review contracts, purchase orders, schedules of values, and supporting documentation to ensure billing complies with contractual requirements
Prepare and submit accurate monthly AIA payment applications, progress billings, invoices, and change order billings to general contractors
Perform monthly analysis of assigned projects to confirm billing milestones and departmental goals are met
Monitor project billing schedules, retainage, approved change orders, and other project-specific billing requirements
Reconcile customer statements and project accounts to UDHG records, researching and resolving discrepancies
Complete job statement reconciliations and provide analysis of billed, unbilled, collected, and outstanding amounts
Partner with the Collections team to reconcile payment applications, payment postings, short payments, deductions, and account variances
Communicate with internal and external Project Managers regarding billing status, documentation requirements, change orders, and outstanding issues
Follow up with appropriate stakeholders to obtain approvals, lien waivers, supporting documentation, or other information required for billing
Identify billing or collection risks and escalate concerns to the Project Accounting Supervisor or Manager
Train newly hired Project Accountants and provide ongoing guidance to established team members
Review work and share best practices to promote accuracy and consistency across the Project Accounting team
Assist with the development and implementation of policies, procedures, and process improvements
Support month-end close activities and provide requested billing schedules, reconciliations, and reports
Complete special projects and other responsibilities assigned by the Project Accounting Supervisor or Manager