Project Accountant

Aston Carter•Town of Waterford, NY

3d•$30 - $40•Remote

About The Position

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction and capital projects through comprehensive financial administration, project billing, cost tracking, reporting, and systems management. The position acts as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, robust financial reporting, and clear project cost visibility throughout the entire project lifecycle. This is a newly created role with strong opportunities to contribute to a growing project team.

Requirements

Bachelor's degree in Accounting, Finance, Business, or a related field preferred.
At least 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
Experience supporting large construction, engineering, infrastructure, or capital projects.
Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting.
Proficiency with ERP and project accounting systems such as PM Web, Procore, Deltek, Ariba, or similar platforms.
Advanced Microsoft Excel skills, including reporting, pivot tables, lookups, and financial analysis.
Knowledge of general ledger accounting, reconciliation, accounts payable, journal entries, and job costing.
Excellent organizational skills with the ability to maintain detailed and accurate financial records.
Strong analytical skills with the ability to interpret financial data and provide meaningful insights.
Effective written and verbal communication skills for collaborating with project teams and stakeholders.
Ability to manage multiple priorities and deadlines in a fast-paced project environment.

Nice To Haves

Experience with construction cost control, cost KPIs, and estimate at completion (EAC) reporting.
Familiarity with cash flow forecasting and performance metrics for large projects.
Experience working within multi-stakeholder project environments involving contractors, clients, and internal teams.
Comfort using multiple systems and platforms for billing, document management, and project administration.
Ability to work independently in a remote setting while maintaining strong collaboration with distributed team members.
Attention to detail and commitment to accuracy in invoicing, reconciliations, and financial documentation.
Adaptability to a newly created role with evolving processes and opportunities for continuous improvement.

Responsibilities

Manage and support the subcontractor invoicing process, including detailed invoice review, validation, reconciliation, and payment tracking to ensure accuracy and compliance with contractual terms.
Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and aligned with contract requirements and project milestones.
Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs, and highlighting variances for project leadership.
Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, providing clear and actionable insights.
Utilize multiple project accounting and management systems, including ERP and project management platforms such as PM Web, Procore, Deltek, Ariba, and similar tools, along with Microsoft Office applications.
Leverage advanced Microsoft Excel skills to analyze cost data, reconcile project accounts, perform lookups and pivot table analyses, and prepare comprehensive financial reporting packages.
Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and preparation of required financial documentation.
Coordinate project-related administrative requirements, including badging, access requests, and document management across contractor and client platforms.
Maintain accurate and organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable documentation, and supporting financial files in accordance with company and client requirements.
Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
Assist with audits, compliance reviews, and other project accounting initiatives as needed, providing documentation and explanations for project financial activity.
Support job costing and construction cost tracking efforts to ensure proper allocation of costs and visibility into project profitability.
Manage multiple priorities in a fast-paced project environment while meeting deadlines for billing, reporting, and month-end activities.