Project Accountant

Aston Carter•Town of Waterford, NY

7d•$30 - $40•Remote

About The Position

This fully remote Senior Project Accountant / Billing Specialist role supports large-scale construction projects by overseeing financial administration, project billing, cost tracking, reporting, and systems management. The position serves as a key partner to project management, project controls, accounting, and operations teams, ensuring accurate invoicing, clear financial reporting, and strong project cost visibility throughout the entire project lifecycle. This is a newly created role with opportunities to contribute to a growing project team and shape financial processes for complex construction and infrastructure initiatives.

Requirements

Minimum of 3 years of experience in project accounting, construction accounting, billing, or project financial administration.
Strong understanding of project billing, invoicing, cost tracking, forecasting, and financial reporting for construction, engineering, infrastructure, or capital projects.
Proficiency with ERP and project accounting systems such as Procore, Deltek, PM Web, Ariba, or similar platforms.
Advanced Microsoft Excel skills, including experience with reporting, pivot tables, lookups, and financial analysis.
Solid knowledge of general ledger accounting, reconciliations, accounts payable, journal entries, and month-end close processes.
Demonstrated experience with job costing and cost allocation in a construction or project-based environment.
Excellent organizational skills with the ability to maintain detailed and accurate financial records across multiple projects.
Strong analytical skills with the ability to interpret financial data, identify trends, and provide meaningful insights to project stakeholders.
Clear and professional communication skills, both written and verbal, to collaborate effectively with project management, accounting, and operations teams.
Proven ability to manage multiple priorities and deadlines while working effectively in a fast-paced project environment.

Nice To Haves

Bachelor's degree in Accounting, Finance, Business, or a related field is preferred.
Experience supporting large construction, engineering, infrastructure, or capital projects is highly beneficial.
Comfort working with multiple project management and accounting platforms and adapting to new systems.
Ability to partner closely with cross-functional teams and build strong working relationships.
Attention to detail and commitment to accuracy in billing, cost tracking, and financial reporting.
Capability to support audits and compliance reviews by preparing documentation and explaining financial data.
Interest in contributing to process improvements and helping shape financial practices in a newly created role.

Responsibilities

Manage and support the subcontractor invoicing process, including detailed invoice review, validation against contracts, reconciliation of amounts, and tracking of payments.
Prepare, coordinate, and process client billings, ensuring all invoices are accurate, timely, and fully aligned with contractual terms and project milestones.
Monitor project financial performance by tracking budgets, commitments, invoices, and actual project costs to provide clear visibility into project status.
Assist with project cost control activities, including reporting on budget versus actual costs, committed costs, invoiced costs, estimate at completion (EAC), cash flow forecasting, and cost and performance KPIs.
Generate, maintain, and distribute recurring financial and operational reports for project leadership and stakeholders, ensuring information is reliable and easy to interpret.
Utilize multiple project accounting and management systems, including ERP and project management platforms such as Procore, Deltek, PM Web, Ariba, and similar tools, along with Microsoft Office applications.
Leverage advanced Microsoft Excel skills to analyze cost data, perform reconciliations of project accounts, and prepare comprehensive financial reporting packages.
Support month-end close and project closeout activities, including billing reconciliations, accruals, journal entries, and compilation of financial documentation.
Coordinate project-related administrative requirements, such as badging, access requests, and document management across contractor and client platforms.
Maintain organized project records, including contracts, change orders, invoices, general ledger entries, accounts payable records, and supporting financial documentation, in accordance with company and client standards.
Partner closely with Project Managers, Project Controls, Accounting, and Operations teams to ensure project financial data remains accurate, current, and aligned across systems.
Assist with audits, compliance reviews, and other project accounting initiatives, providing documentation, explanations, and support as needed.
Perform job costing and cost allocation activities to ensure costs are properly captured, coded, and reported for construction and capital projects.
Contribute to continuous improvement of project accounting processes, tools, and reporting to support a fast-paced and growing project environment.