Senior Program Manager
About The Position
The Senior Program Manager for the Center for Climate Resilience manages a portfolio of research, policy, and public outreach projects for the Center. Reporting to the Director, the incumbent plans and tracks project scope, deliverables, and timelines; coordinates the work of the staff, students, and external collaborators contributing to each project; and keeps projects moving to completion. The position also coordinates the administrative work that supports the portfolio, working with School and University offices on project agreements, awards, and expenditures; manages the Center’s fundraising pipeline, leads the preparation of grant and foundation proposals, in coordination with School and University development offices; maintains day-to-day project communication with internal and external collaborators; and coordinates the Center’s seminars, working groups, and public events. The position coordinates laterally across the Center’s staff and research personnel. Position is contingent upon grant funding. All SP2 staff are required to participate in convocation and graduation ceremonies as needed. Please note: A cover letter is required for consideration. Applications submitted without a cover letter will not be considered.
Requirements
- Bachelor of Arts and 5 to 7 years of experience or equivalent combination of education and experience is required.
- Demonstrated project management experience: planning, setting milestones, tracking deliverables, and following through across multiple concurrent projects.
- Strong organizational skills and excellent written and interpersonal communication, with the ability to work independently and manage competing deadlines.
- Demonstrated ability to work effectively across research, administrative, and external-facing work, and to manage competing priorities in a complex environment.
- Demonstrated experience developing grant or foundation proposals and budgets, and administering sponsored projects or awards
Nice To Haves
- An advanced degree (MBA, MPA, MPP, or a related field) and/or more than eight years of relevant professional experience.
- Experience in a research, public policy, higher education, philanthropic, or professional services setting.
- Familiarity with academic or applied social science research.
- Experience with proposal development, budget preparation, and sponsored project or grant administration.
- Experience working with university development or foundation relations offices, or with institutional funders.
- Experience coordinating the work of project teams, including students or junior staff.
Responsibilities
- Manage the planning and execution of the Center’s research, policy, and outreach projects. For each project, maintain the scope, deliverables, milestones, and timeline; coordinate the contributions of staff, students, and external collaborators; and track progress to completion.
- Coordinate the administrative work that supports the project portfolio. Prepare and route agreements, contracts, and awards in cooperation with School and University offices. Monitor project budgets and spending against plan.
- Manage the Center’s funding pipeline: identify and qualify grant and foundation opportunities; lead the preparation of proposals, supporting documentation, and budget materials with the Research Support Hub; and serve as the Center’s working-level liaison to SP2 development and Penn Development and Alumni Relations (DAR) on foundation and donor prospects.
- Serve as a day-to-day coordination point for project partners in government, non-profit, and corporate settings. Prepare project materials, updates, and summaries to be delivered to project partners.
- Coordinate with the Director on the Center’s seminar series, working group meetings, and events from planning through follow-up.
- Coordinate recruitment logistics and onboarding for new project staff. Maintain internal operating documentation and access permissions.
- Perform additional duties as assigned, including participation in convocation and graduation ceremonies as needed.
Benefits
- Excellent healthcare and tuition benefits for employees and their families
- Generous retirement benefits
- A wide variety of professional development opportunities
- Supportive work and family benefits
- A wealth of health and wellness programs and resources
- Comprehensive medical, prescription, behavioral health, dental, vision, and life insurance benefits
- Flexible spending accounts to pay for eligible health care and dependent care expenses with pre-tax dollars
- Tuition assistance for employees, their spouse, and dependent children
- Generous retirement plans (Basic, Matching, and Supplemental)
- Substantial amount of time away from work
- Long-term care insurance
- Wellness and Work-life Resources
- Professional and Personal Development resources
- Access to a wide range of University resources as well as cultural and recreational activities
- Discounts and Special Services (arts and entertainment, transportation, mortgages, new cars, cellular phone service, movie tickets, theme parks)
- Flexible work options
- Forgivable loan for eligible employees interested in buying a home or currently residing in West Philadelphia
- Adoption Assistance
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What This Job Offers
Job Type
Full-time
Career Level
Senior
