Senior Program Coordinator

Vanderbilt University • Nashville, TN

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About The Position

The Senior Program Coordinator for Vanderbilt Student Volunteers of Science (VSVS) manages community outreach programming for Metro Public Schools and the logistics, resources, volunteers, and partnerships for VSVS, Hip Hop Public Health (HHPH), and STEM Speaks. VSVS is a student service organization that provides inquiry-based, hands-on science lessons to elementary and middle-school students. Its programs serve Metro Nashville classrooms, rural counties, local outreach partners, and Vanderbilt Children’s Hospital. The position also supports STEM and health education programming and curriculum aligned with Tennessee Academic Standards for Science.

The coordinator manages program funding and materials, maintains and develops school and community partnerships, plans outreach and teacher professional-development events, and writes grant applications as needed. The role recruits, trains, and manages student volunteers and part-time student lab employees, facilitates transportation for volunteers, and guides Vanderbilt students undertaking special projects. It also supports local schools pursuing STEM designation through the Tennessee Department of Education.

The position has no supervisory responsibilities but serves as a line manager to student volunteers. It reports administratively and functionally to the Associate Administrative Officer.

Requirements

• Bachelor’s degree from an accredited institution of higher education, or equivalent experience.
• Two years of directly related experience.
• Microsoft Office skills.
• Strong administrative support skills.
• Excellent organizational and time-management skills.
• Excellent written and verbal communication skills.
• Outstanding attention to detail.
• Problem-solving skills and ability to be flexible.

Nice To Haves

• Bachelor’s degree in science or science education, or experience in science engagement.
• Lab management skills.
• Previous experience with Oracle reporting.

Responsibilities

• Manage logistics for the four VSVS programs, HHPH, and STEM Speaks.
• Maintain relationships with current schools and community partners and develop new partnerships each year.
• Manage funding sources for VSVS, HHPH, and STEM Speaks, including grants, university funding, and community donations.
• Manage purchasing of materials for VSVS programs, HHPH, and STEM Speaks.
• Plan and facilitate approximately five annual outreach events with public schools and community partners.
• Write grant applications as needed to support new VSVS initiatives.
• Refine and design lessons for VSVS curricula aligned with state standards and support development of new STEM Speaks content.
• Manage the VSVS Local Classroom Program volunteer base and the STEM Speaks volunteer base.
• Manage the VSVS and STEM Speaks student executive boards.
• Hire, train, and manage approximately 20 part-time student lab employees each year.
• Plan and facilitate approximately five annual professional-development sessions for teachers in grades 6–8.
• Facilitate transportation needs for volunteers in the VSVS Local Classroom and Community Outreach programs.
• Guide Vanderbilt undergraduate students through special projects via the Vanderbilt Immersion Program, Nichols Humanitarian Fund, Ingram Scholars Program, and other programs as requested.
• Support local schools seeking STEM designation through the Tennessee Department of Education.
• Perform other duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior