Senior Program Coordinator

University of Oklahoma•Norman, OK

2d•Remote

About The Position

The Senior Program Coordinator oversees office management and day-to-day operations for OU Elevate, a federally funded five-year grant project and national research training program. The role includes general operations, scheduling and programming, fiscal management and oversight, and preparation of reports and materials. It requires independent judgment, initiative, strong communication and collaboration, attention to detail, and effective time and task management. The coordinator has primary budgetary responsibility and maintains communications, plans workshops and training sessions, coordinates events, and works with the Executive Team. The position also develops marketing and communication materials and supports onboarding, scheduling, program evaluation, reporting, and administrative processes. The ideal candidate is a self-starter who is organized and detail-oriented, enjoys a collaborative team environment, and has a background in social science. Remote work is available, with a 40-hour work schedule, flexible hours, and some required travel.

Requirements

Bachelor's degree and 48 months of related experience; alternatively, 48 months of experience may substitute for a bachelor's degree, for a total of 96 months of related experience.
Proficiency in Microsoft Excel, PowerPoint, and Teams.
Demonstrated attention to detail.
Ability to handle sensitive information with integrity.
Excellent oral and written communication skills.
Ability to exercise independent judgment and initiative, collaborate, and manage time and tasks effectively.

Nice To Haves

Background in social science.
Knowledge of organizational culture and change processes.
Awareness of approaches to inclusion and belonging.
Experience using statistical software such as SPSS, SAS, or R.
Experience developing and maintaining websites.
Familiarity with OU software and workflows for grant management, HR processes, and related work.
Experience related to Tribal health research.

Responsibilities

Oversee office management and general operations for OU Elevate, including scheduling and programming.
Coordinate day-to-day activities and operations for a national research training program.
Plan and support training sessions, workshops, meetings, webinars, and other program events.
Manage fiscal oversight and primary budgetary responsibilities; support budget tracking and purchasing.
Maintain communications and coordinate with the Executive Team and other collaborators.
Develop marketing and communication materials, reports, and other program materials.
Maintain project timelines, evaluation and reporting, and related documentation.
Assist with onboarding, scheduling, and ongoing program support.
Track program activities, milestones, and outcomes and assist with program evaluation and reporting.
Maintain organized records and databases related to program activities.
Coordinate travel and support other administrative processes as needed.
Identify project needs and potential challenges and proactively resolve issues.