SENIOR PROFESSIONAL ACCOUNTANT - SES - 31001615

State of Florida•TALLAHASSEE, FL

3d•Onsite

About The Position

The Florida Division of Emergency Management (FDEM) plans for and responds to both natural and man-made disasters. These range from floods and hurricanes to incidents involving hazardous materials or nuclear power. FDEM is the liaison between federal, state, and local agencies. FDEM prepares and implements a statewide Comprehensive Emergency Management Plan, routinely conducts extensive exercises to test state and county emergency response capabilities, provides technical assistance to local governments as they prepare emergency plans and procedures, as well as conducts emergency operations trainings for state and local government agencies. FDEM serves as the lead agency for the State Emergency Response Team (SERT), whose primary goal is the coordination of the state’s efforts during disaster response and recovery. This coordination is conducted within the State Emergency Operations Center (SEOC) in Tallahassee. Additionally, FDEM manages the State Watch Office; the 24-hour a day operation tasked with providing situational awareness to stakeholders statewide. After a disaster, FDEM conducts damage assessment surveys and advises the Governor of the State of Florida on whether to declare an emergency and seek federal relief funds. It is against this backdrop that FDEM strives to demonstrate its mission of, “Coordinate, collaborate, and communicate with our community stakeholders for a resilient Florida”, along with our vision of “Leading the Profession in building prepared and resilient communities”. This position serves as a Senior Professional Accountant and is responsible for reporting and reconciliation of financial activities associated with FDEM and reports to the Deputy Bureau Chief of Financial Management. Duties include, but are not limited to: Assist with transfers, year-end closing, and financial statements, included but not limited to adjusting entries, reporting, transactions and reconciliations. Complete special projects, as required, related to internal and external requests. Responsible for reconciliation of all accounting systems utilized by FDEM such as Central FLAIR, Departmental FLAIR, PALM, and FDEM enterprise business systems. Research, analyze, and report on FDEM compliance with the Prompt Payment Law (215.422, F.S.) Process invoices, contracts, grants, and subgrant payments in all accounting systems utilized by FDEM. Assist with daily, weekly, monthly, quarterly, and yearly reporting requirements for internal and external parties as defined by supervisor. Process P-Card transactions in WORKS, or other systems as defined by the State of Florida. Assist with preparing and/or auditing travel requests. Back-up to Payroll Processor for all payroll entries, including but not limited to adjustments, leave payouts, supplemental and repayments/redistributions. Process Indirect, Service Charge to General Revenue, and Risk Management Insurance on behalf of FDEM. Create correcting entries in FLAIR or other defined business systems to ensure accurate record retention. Upload all back-up documentation in AXIOM and FDEM enterprise systems as necessary. Perform other duties as assigned. In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including weekends and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description. Employees must be able to deploy to emergency sites with limited advance notice.

Requirements

Knowledge of State of Florida’s accounting, financial, budgetary, and procurement systems (FLAIR/ PALM/ MFMP/ FACTS/ DEMES/ LASPBS/ BAPS).
Ability to review, analyze, and evaluate data.
Ability to examine financial records.
Ability to understand and apply laws, rules, regulations, policies, and procedures.
Ability to conduct research and prepare reports.
Ability to probe and obtain critical facts.
Ability to utilize problem-solving techniques.
Ability to plan, organize, and coordinate work assignments.
Ability to communicate effectively, both orally and in writing.
A minimum of three years of experience in financial management, accounting, or a similar field.
Experience using Microsoft Office Suite (Excel, Word, Outlook) with the ability to learn and navigate FDEM enterprise business systems.

Nice To Haves

A post-secondary degree form an accredited institution in any of the aforementioned fields may substitute for the required experience on a year-for-year basis.

Responsibilities

Assist with transfers, year-end closing, and financial statements, included but not limited to adjusting entries, reporting, transactions and reconciliations.
Complete special projects, as required, related to internal and external requests.
Responsible for reconciliation of all accounting systems utilized by FDEM such as Central FLAIR, Departmental FLAIR, PALM, and FDEM enterprise business systems.
Research, analyze, and report on FDEM compliance with the Prompt Payment Law (215.422, F.S.)
Process invoices, contracts, grants, and subgrant payments in all accounting systems utilized by FDEM.
Assist with daily, weekly, monthly, quarterly, and yearly reporting requirements for internal and external parties as defined by supervisor.
Process P-Card transactions in WORKS, or other systems as defined by the State of Florida.
Assist with preparing and/or auditing travel requests.
Back-up to Payroll Processor for all payroll entries, including but not limited to adjustments, leave payouts, supplemental and repayments/redistributions.
Process Indirect, Service Charge to General Revenue, and Risk Management Insurance on behalf of FDEM.
Create correcting entries in FLAIR or other defined business systems to ensure accurate record retention.
Upload all back-up documentation in AXIOM and FDEM enterprise systems as necessary.
Perform other duties as assigned.

Benefits

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
FDEM is committed to successfully recruiting and onboarding talented and skilled individuals into its workforce.
FDEM appreciates the service and sacrifices made by veterans and their family members and recognizes the immeasurable value veterans bring to the workplace and is committed to increasing the number of veterans that serve in its workforce.
FDEM is committed to increasing recruitment and hiring of individuals with disabilities and improving employment outcomes.
An individual with a disability is qualified if he or she satisfies the skills, experience, and other job-related requirements for a position and can perform the essential functions of the position with or without reasonable accommodation.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must contact the FDEM Human Resources Office at (850) 815-4177.
FDEM requests applicants notify the Human Resources Office in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with section 112.0455, F.S., Drug-Free Workplace Act.
Successful completion of background screening will be required for this position.
The State of Florida and FDEM participate in E-Verify.
This federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.
In response to emergency events, FDEM employees may be required to work irregular hours, to work more than 8 hours per day, to work extended periods (including nights, weekends, and holidays), to work at locations other than their official headquarters, and to perform duties in addition to those outlined in the employee’s position description.
Employees must be able to deploy to emergency sites with limited advance notice.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace.
All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.