Workday Time & Absence, Senior Product Manager

Gilead Sciences • Foster City, CA

3d • Remote

About The Position

Gilead HR is advancing a program of global process standardization, operational efficiency, and scalable People Technology solutions. We are seeking a Senior People Technology (HRIS) Specialist with deep expertise in Workday Time Tracking and Absence Management to support and optimize a complex, global Workday environment. This role is ideal for a seasoned Workday practitioner who combines hands-on configuration expertise with strong problem-solving and stakeholder partnership skills. You will serve as the primary subject matter expert for Global Time & Absence, ensuring accurate calculations, compliant policies, reliable payroll integration, and positive employee and manager experience.

Requirements

• Bachelor's degree and 8+ years of relevant experience; OR Masters' degree and 6+ years of relevant experience; OR PhD and 2+ years of relevant experience
• Degree in Information Systems, Business, or related field (or equivalent experience)
• 8+ years of hands-on Workday HRIS experience, with deep expertise in Time Tracking and Absence Management
• Proven experience configuring complex Time & Absence rules, accruals, eligibility, approvals, and integrations with Payroll
• Experience supporting global or multi-country Workday environments and country-specific time/leave requirements
• Strong understanding of Workday Business Process Framework, security roles, calculated fields, validations, and reporting
• Experience leading or supporting full lifecycle implementations or major enhancements for Workday Time & Absence
• Strong communication and stakeholder partnership abilities; able to translate policy and operational needs into technical solutions
• Excellent analytical, troubleshooting, and documentation skills

Responsibilities

• Serve as the Workday Time Tracking and Absence SME, owning configuration, maintenance, and optimization of: Time entry templates, time types, time blocks, and eligibility rules; Absence plans, accruals, carryover rules, balance caps, and validations; Work schedules, calendars, period schedules, and approval workflows
• Partner closely with HR, Payroll, IT, and regional stakeholders to translate business and policy requirements into scalable Workday solutions
• Lead end-to-end delivery of Time & Absence initiatives, including requirements gathering, solution design, configuration, testing, deployment, and hyper-care
• Design, build, and maintain Workday Time & Absence reports and dashboards, supporting HR, Payroll, and manager insights
• Configure and maintain Business Processes, condition rules, notifications, and security related to time and absence transactions
• Ensure seamless integration with Payroll, downstream calculations, and reporting
• Troubleshoot and resolve complex issues related to time entry, absence requests, approvals, balances, and payroll impacts
• Support global and regional rollouts, new country deployments, and regulatory or policy changes affecting time and absence
• Execute and support unit, integration, and regression testing for configuration changes and bi-annual Workday releases
• Identify opportunities for process simplification, automation, and self-service, improving accuracy and user experience
• Review Workday release notes, assess impacts to Time & Absence, and recommend adoption of new features and functionality
• Maintain configuration documentation, change control artifacts, and audit ready records
• Ensure compliance with labor regulations, internal controls, and SOX relevant processes where applicable
• Stay current with Workday releases and updates, evaluating new features and functionality for potential adoption.
• Develop job aids and support materials; contribute to knowledge sharing across the HRIS team

Benefits

• company-sponsored medical, dental, vision, and life insurance plans
• discretionary annual bonus
• discretionary stock-based long-term incentives (eligibility may vary based on role)
• paid time off

What This Job Offers

• Job Type: Full-time
• Career Level: Senior