Senior Probation Officer/Senior Probation Officer Bilingual (Quality Assurance)

New Jersey Courts•Jersey City, NJ

12d•Hybrid

About The Position

The New Jersey Judiciary is seeking a self-starter to perform duties in the Criminal Division. This role involves reviewing court orders, calendars, jail commitment lists, and bench warrants to ensure data accuracy and minimize liberty loss incidents due to clerical errors. The selected candidate will collaborate with court teams and stakeholders to resolve release issues, liaise with the Sheriff's Department, and identify process gaps. This position serves as the division's loss of liberty subject matter expert, providing training to staff. The role requires reviewing automated systems for data cross-referencing and maintaining spreadsheets to track statistics related to loss of liberty incidents. The work involves compiling daily commitment and discharge information and may require the use of Spanish or English depending on communication needs. Regular and predictable physical presence at the worksite is an essential function of this position.

Requirements

Open to Judiciary employees who have successfully completed the working test period in the following career (classified) titles: Advancement Probation Officer, Probation Officer, Probation Officer Bilingual, Lateral Reassignment, Senior Probation Officer, Senior Probation Officer Bilingual.
Eligibility is based upon the applicants having achieved all the competencies for advancement to Senior Probation Officer Bilingual as listed on the Career Progression Eligibility Form for this title.
Applicants for advancement to the Senior Probation Officer Bilingual title are not required to take a New Jersey Civil Service Commission promotional examination.
A bachelor's degree from an accredited college or university in any area, which includes or is supplemented by 24 credit hours in the behavioral or social sciences and two years of professional experience in interviewing clients and/or casework involving gathering and analyzing socioeconomic information; determining client treatment needs; providing access to social services, therapeutic interventions, rehabilitative assistance, or professional counseling; and/or preparing reports and/or orders including findings and recommendations.
Candidates selected to serve in a bilingual variant title must pass the New Jersey Civil Service Commission Bilingual Communicative Ability Test (BICAT) performance examination or provide proof of having established bilingual proficiency with the New Jersey Civil Service Commission.
US citizenship is not required.
Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
Newly hired employees must agree to a thorough background check that will include fingerprinting.
In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey.

Nice To Haves

A master's degree from an accredited college or university in the behavioral or social sciences may be substituted for one year of the required experience.
Veteran status should be indicated in the cover letter and/or resume.

Responsibilities

Review all court orders and calendars daily for 11 Criminal Division Judges plus the CJP Judge to validate data and minimize loss of liberty incidents due to clerical error.
Review Jail commitment lists, daily, to ensure all newly committed inmates are properly committed under warrant complaints or active bench warrants.
Review the validity of all bench warrants serving as a detainer or "hold".
Review all discharge and release orders sent to the jail with an eye towards completeness, accuracy, and timeliness.
Serve as the primary liaison to the jail, confirm receipt of all release and discharge orders daily.
Collaborate with the Criminal Division court teams and stakeholders, as needed, to identify and resolve issues preventing timely release.
Liaise with Hudson County Sheriff's Department on all defendants taken into custody from the courthouse, confirm validity of warrant and facilitate same-day superior court appearances if possible.
Identify gaps in process/procedure that drive loss of liberty incidents; communicate findings to Criminal Division Managers.
Review all grand jury outcomes (remands, no-bills) for bench warrants and if applicable, release from detention on PTS monitoring.
Serve as the Division's loss of liberty subject matter expert; provide regular staff training and refreshers to avoid loss of liberty incidents.
Review all automated systems to cross reference data entry with court generated release orders and discharges. Systems include but not limited to Promis Gavel, PCSAM, CCIS, ECS, CCM, JWS, eCourts.
Maintain a daily spreadsheet to track statistics related to loss of liberty incidents and incidents that were avoided to inform Division processes/training needs.
Participate in team meetings and meetings with Division management as necessary.
Compile daily commitment and discharge information for 11 criminal courtrooms into one central location.
Perform duties utilizing Spanish or English, as required, depending on the needs of the individual persons communicated with during the course of official duties.