Senior Payroll & Tax Administrator

Invenergy•Chicago, IL

1d•$95,000 - $115,000•Onsite

About The Position

Invenergy is seeking to hire a Senior Payroll & Tax Administrator. This role serves as a senior subject matter expert within the Payroll function and oversees the accurate and timely processing of complex, multi-state payroll operations for a growing workforce of 1,400+ exempt and non-exempt employees across the United States. The Senior Payroll & Tax Administrator provides guidance and support to Payroll team members, drives process improvements, leads payroll-related projects, and serves as a key point of escalation for complex payroll matters. This position is located at our corporate office in downtown Chicago, IL, and reports to the Senior Manager, Payroll.

Requirements

Bachelor's degree
5+ years of progressive payroll experience, including extensive experience processing complex multi-state payrolls.
Advanced knowledge of federal, state, and local payroll regulations, tax compliance, wage and hour laws, and payroll reporting requirements.
Experience with Workday Payroll.
Demonstrated expertise in payroll reconciliations, payroll tax filings, quarter-end and year-end processing.
Ability to identify risks, recommend solutions, and implement process improvements.
Strong analytical, problem-solving, and organizational skills.
Strong experience with Microsoft Excel, including pivot tables, lookups, and data analysis.
Exceptional attention to detail with a high degree of accuracy and confidentiality.
Proven ability to manage multiple priorities, meet deadlines, and operate effectively in a fast-paced environment.
Excellent communication and interpersonal skills with the ability to partner across all levels of the organization.
Eligible to work in the United States without the need for employer visa sponsorship now or in the future

Nice To Haves

CPP (Certified Payroll Professional) certification is a plus.
Bachelor's degree in Accounting or Finance.
Experience supporting payroll operations for employee populations exceeding 1,000 employees.
Experience with complex payroll jurisdictions, including California, New York, and Pennsylvania.
Experience leading payroll projects, system implementations, or process improvement initiatives.
Previous experience mentoring or providing functional leadership to payroll team members.

Responsibilities

Lead the processing and review of biweekly, multi-state payroll for a growing workforce of 1,400+ exempt and non-exempt employees in the United States.
Serve as the primary escalation point for complex payroll issues, tax inquiries, off-cycle payments, and multi-state compliance matters.
Review and audit payroll transactions in Workday, including new hires, terminations, earnings, deductions, tax updates, retroactive adjustments, and benefit changes.
Perform comprehensive payroll audits to ensure payroll accuracy, data integrity, and compliance with company policies and regulatory requirements.
Partner with the Payroll Manager to establish payroll controls, identify process improvements, and implement best practices to enhance efficiency and scalability.
Lead payroll-related projects, including system enhancements, testing, process automation, acquisitions, and payroll integrations.
Coordinate and review monthly, quarterly, and year-end payroll activities, including W-2 processing, tax reconciliations, and regulatory reporting.
Reconcile payroll taxes, wage reporting, and general ledger payroll accounts; investigate and resolve discrepancies.
Develop, maintain, and document payroll procedures, internal controls, and compliance processes.
Monitor federal, state, and local payroll legislation and communicate impacts to payroll processes and business operations.
Mentor and provide day-to-day guidance to Payroll Administrators and Senior Payroll Administrators, assisting with training and knowledge sharing.
Collaborate closely with Human Resources, Accounting, Benefits, and external vendors to ensure seamless payroll operations.
Respond to employee and management payroll inquiries with a high level of professionalism and responsiveness.
Support internal and external audits by providing payroll documentation, analysis, and reconciliations.
Serve as backup to the Payroll Manager and assist with departmental planning and special projects as assigned.