Senior Payroll Specialist- Finance

Jewish Association for Services for the Aged•New York, NY

1d•Hybrid

About The Position

The Senior Payroll Specialist plays a critical role in ensuring the accurate and timely processing of payroll for JASA’s 50+ locations. Working closely with the Payroll Manager, you will oversee data validation, reconcile payroll prior to transmission, and resolve employee inquiries. This role requires high-level proficiency in ADP Workforce Now and Microsoft Excel to maintain the financial integrity of our social service mission. JASA is one of NYC’s largest and most trusted nonprofits serving older adults. Our dedicated professionals help improve the lives of thousands of seniors through impactful, mission-driven work. Meaningful Impact: Ensure that our frontline staff across NYC are paid accurately and on time so they can focus on serving seniors. Collaborative Environment: Partner across HR and Finance departments to streamline personnel and benefits changes. Professional Leadership: Act as a key backup to the Payroll Manager and lead training initiatives for staff on timekeeping systems.

Requirements

Minimum of 5 years of payroll experience required.
Proficiency in ADP Workforce Now and Custom Reporting strongly preferred; advanced skills in Microsoft Excel are essential.
Experience with union contracts is preferred; familiarity with nonprofit accounting is a plus.
Strong analytical, problem-solving, and organizational abilities with a high level of integrity for handling confidential data.
Proven ability to work independently in a fast-paced, deadline-driven environment while maintaining extreme attention to detail.

Responsibilities

Enter and update all payroll data in ADP Workforce Now, including new hires, terminations, and assignment changes.
Review timesheets for accuracy; upload files from the ADP E-Time system and verify all necessary approvals.
Reconcile payroll prior to transmission, validate reports, and calculate/prepare monthly union benefit payments.
Work with HR on benefits changes, the Budget Manager on cost allocation, and Accountants on G/L interface issues.
Generate standard and ad hoc reports using ADP Custom Reporting tools; provide accurate data for internal and external audits.
Resolve payroll-related inquiries professionally and promptly; collaborate with management to train employees on the ADP E-Time system.
Support year-end processes, including W-2 preparation, and maintain archived reports for audit purposes.
Serve as the primary payroll backup in the absence of the Payroll Manager.