Senior Payroll Specialist

Arizona Department of Administration•Phoenix, AZ

1d•$20 - $26•Hybrid

About The Position

The Senior Payroll Specialist is the second level of a two level Payroll Specialist series. The incumbent serves as back-up for Payroll Manager to perform the functions of HRIS maintenance and the direction of payroll staff. Has authorization of all internal and GAO critical functions when Payroll Manager is out of the office. Position serves as a resource for payroll questions and concerns to management and staff. Ensures proper and accurate payment and reporting of employee wages in compliance with all State, Federal and local entity requirements. Employee is responsible for auditing and correcting leave plans and deferred pay. Employee creates payroll reports, audits for errors, observes trends, suggests new payroll strategies and supports budget team. Trains new staff and review their work. Coordinates the deferred pay by setting up deductions, monitoring use, and creating bi-weekly spread-pay. Assures the quality control of all payroll transactions, paychecks, payroll accounting, and leave accrual accuracy. Audits all pay entry by the payroll specialist and checks the final payroll payments. Reviews staff member related entry for timeliness and accuracy. Position will be responsible for some or all of the listed duties and/or additional duties that occur from time to time. This position may be available for remote work within Arizona (3 days per week in the office). The State of Arizona strives for a work culture that affords employees flexibility, autonomy, and trust. Across our many agencies, boards, and commissions, many State employees participate in the State’s Remote Work Program and are able to work remotely in their homes, in offices, and in hoteling spaces. All work, including remote work, should be performed within Arizona unless an exception is properly authorized in advance.

Requirements

Associates degree or vocational training in a related field
Must be able to pass FBI and State background check or Fingerprint Clearance Card as position requires by policy or Statute
If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver’s License Requirements.
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Nice To Haves

Previous payroll work-related skill, knowledge, or experience
Administrative and clerical procedures: word processing, filing and record keeping, designing forms, and experience in data entry and MS Office skills.
Governmental economic and accounting principles and practices.
Analysis and reporting of financial data.
Business and management principles: strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
Payroll legal codes, state and federal regulations, agency policy and rules.
Finance accounting function and budgeting process.
Customer and personal services.

Responsibilities

Review ETE payroll, maintain leave balances, prepare and provide reports to employees, supervisors and finance team.
Ensure that all compute data is entered correctly both electronic entry and manually for multiple positions and stipends. Obtains approved documentation for all payroll transactions. Communicates with employees and supervisors with any issues during compute. Ensures that time records and payroll data entry are archived.
PPA Review and tracking to ensure that new hires are entered correctly, Leave plans match, pay matches salary schedules, ETE is set up in HRIS, ETE training is completed, direct deposits and taxes are entered. Also ensure that all terms are processed completely according to the termination check list and leave balances are paid out.
Completes retirement documents for RASL and ASRS Ending Payroll Verification and employment verifications.
Creates reports in Data Warehouse and HR Writer to follow up on sick leave over 2 year, annual leave balances, overtime, current employees, ETE proxy.
Trains employees and supervisors regarding time reporting. Assists in the training and development of new payroll staff and reviews work. Attends GAO meeting and prepares documents for payroll recovery.
Maintain employee files, payroll records and other documentation.
Performs other duties as assigned.