Senior Payroll Specialist, Taxes & Special Projects
About The Position
Upstream Rehabilitation is seeking a Senior Payroll Specialist, Taxes & Special Projects to join their team. This role is the organization's lead expert in payroll tax, responsible for compliance and reporting. The specialist will ensure accurate and timely filing of federal, state, and local payroll taxes, manage tax calculations, and resolve complex inquiries. Responsibilities include researching tax laws, preparing budgets and forecasts, and overseeing payroll tax filing activities. This is the most senior role dedicated to payroll tax compliance and oversight, playing a key role in ensuring regulatory accuracy across the organization. The individual will uphold the mission, vision, and values of Upstream Rehabilitation.
Requirements
- Bachelor’s degree or equivalent combination of education and experience.
- Minimum of 3 years of payroll tax experience.
- Required experience with ADP SmartCompliance, ADP Registration Services, iReports, Late Original Filing, and PQA.
- Strong communication and writing skills, with the ability to work effectively across departments and with external agencies.
- Demonstrated ability to build partnerships with internal and external stakeholders.
- Proficiency in Microsoft Office and experience with payroll or tax systems.
- Exceptional attention to detail and accuracy.
- Strong analytical skills, with the ability to interpret data and resolve complex issues.
- Self-directed and able to work independently in a fast-paced environment.
- Commitment to fostering an inclusive workplace where employees feel empowered to contribute and be heard.
Nice To Haves
- CPP Certification.
Responsibilities
- Oversee payroll tax filing activities, including the accurate and timely submission of federal, state, and local tax returns based on filing requirements.
- Manage payroll tax systems and software, implementing updates and enhancements while staying current on system changes and industry trends.
- Maintain and validate tax data, including rates, frequencies, and form inputs, ensuring accurate calculations, filings, and payments.
- Calculate and apply adjustments, deductions, credits, and applicable fees based on return complexity and processing requirements.
- Monitor and track filing activities using internal tools and spreadsheets, ensuring deadlines and special considerations are met.
- Research and respond to tax correspondence, resolving issues and addressing inquiries from clients, employees, and regulatory agencies.
- Support and execute special projects as assigned by the Vice President of HR Operations.
- Support client onboarding and expansion by assisting with tax registrations and agency setup in new jurisdictions.
- Partner with stakeholders to resolve payroll tax and system-related issues, providing guidance, feedback, and customer support.
- Stay current on changes in tax laws, payroll regulations, and compliance requirements to ensure ongoing accuracy and adherence.
- Other projects and duties as assigned.
Benefits
- Annual paid Charity Day to give back to a cause meaningful to you
- 100% employer paid medical health insurance premium option available
- Dental and Vision insurance
- 401(k) with company match
- Generous PTO and paid holidays
- Supportive team and leadership invested in your success
- Leadership development programs
- Ongoing education
- Professional growth opportunities
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What This Job Offers
Job Type
Full-time
Career Level
Senior
