Senior Payroll Manager

UL Standards & Engagement•Evanston, IL

3d•Onsite

About The Position

We have an exciting opportunity for a Senior Payroll Manager at UL Research Institutes and UL Standards & Engagement, based in our Evanston, Illinois, office. The Senior Payroll Manager provides strategic oversight of payroll, payroll taxes, time and attendance, and related systems and processes. This role leads compliant, accurate, and effective payroll operations for UL Research Institutes (ULRI) and UL Standards & Engagement (ULSE) and drives improvements across functions.

Requirements

Bachelor’s degree in human resources, accounting, finance or related discipline, or equivalent combination of education and experience.
Minimum 8 years of progressive payroll experience, including at least 3 years leading payroll operations and team members.
Basic knowledge of employee benefits practices and procedures.
Strong proficiency in MS Office with advanced skills in Excel.

Nice To Haves

Experience processing payroll in Canada and/or other international payrolls is a plus.
Experience in professional services or non-profit organizations is preferred.
Certified Payroll Professional (CPP) certification is preferred.
Experience with Workday is a plus.

Responsibilities

Lead all aspects of in-house U.S. payroll processing in accordance with federal, state, and local legislation, corporate policies, and industry best practices, ensuring paychecks are issued accurately and on time.
Manage and maintain HRIS and employee data relating to payroll including earnings codes, tax locations, wage attachments, garnishments, deductions, and time and attendance system to ensure accuracy of all payroll related records.
Oversee that all necessary payroll-related government reports and tax filings are performed in compliance with federal, state, and local tax codes, including filing and payment of tax withholding and various other government reporting, both domestic and international.
Manage International Employer of Record (EOR) and payroll vendor(s), including SOW renewals
Lead and manage Senior Payroll & Benefits Specialist to ensure accurate and timely and accurate completion of payroll processing, resolving complex payroll discrepancies and ensuring compliance.
Manage 401(k) contributions funding and reconciliation, support annual audits and compliance reporting, including filing Form 5500.
Lead continuous improvement strategies for payroll processes, systems integration, technology, and compliance based on changing laws and industry best practices.
Collaborate with the finance department and employee benefits team to ensure accurate allocations relating to payroll.
Establish and maintain employee centric payroll operation that includes development of self-service resources, proactive communications and prompt response to employee questions and requests.
Serve as a primary point of contact for payroll-related audits and payroll/accounting reconciliations.
Create and maintain written procedures for all Payroll department functions.
Provide information, reports, and analysis to management and/or internal audit as requested.
Lead cross-functional initiatives that improve payroll operations and organizational performance, influencing stakeholders and driving implementation across functions.

Benefits

bonus compensation
medical insurance
dental insurance
vision insurance
life insurance
401k matching structure of up to 5% of eligible pay
additional 4% into your retirement saving fund after your first year of continuous employment
flexible working arrangements
paid time off
vacation
holiday
sick days
volunteer days