Senior Payroll & HRIS Specialist

Uniqlo Canada • Toronto, ON

33d • $92,000 - $98,000 • Onsite

About The Position

Reporting to the Compensation & Benefits Leader/HR Director, the Senior Payroll & HRIS Specialist is responsible for overseeing full-cycle payroll operations and maintaining HRIS systems to ensure accurate, compliant, and efficient people processes across the organization. This role plays a critical part in managing complex payroll requirements, including expatriate and off-cycle payrolls, while leading HRIS enhancements, automation initiatives, and data integrity efforts.
The ideal candidate is detail-oriented, technically strong, and thrives in a fast-paced environment, bringing a continuous improvement mindset and the ability to partner effectively with HR, Finance, vendors, and global stakeholders.

Requirements

• Minimum 4+ years of experience in payroll and HRIS administration.
• Strong working knowledge of ADP, Workday, and other payroll/HRIS platforms.
• Solid understanding of payroll compliance, internal controls, audits, and income tax requirements.
• Advanced Excel skills (formulas, pivot tables) and experience preparing ad hoc reports.
• Experience with accounting principles, journal entries, and payroll-related bookkeeping.
• Strong communication skills with the ability to partner effectively across all levels of the organization.
• Proven ability to work in a fast-paced environment.

Nice To Haves

• Bachelor’s degree in Business Administration, Human Resources, or Accounting, (preferred).
• PCP designation (preferred).
• Change management experience is considered an asset.

Responsibilities

• Manage full-cycle payroll processing, including complex and off-cycle payments, for local employees and international assignees within strict deadlines.
• Ensure compliance with federal, provincial, and local payroll, tax, and employment legislations.
• Oversee year-end payroll activities, including T4 preparation, reconciliations, and statutory filings.
• Manage expatriate payroll processes, identify taxable benefits, and support related tax filings.
• Verify and reconcile each payroll run; investigate and resolve discrepancies.
• Respond to payroll-related inquiries from employees, auditors, and government authorities in a timely manner.
• Configure, maintain, and support core HRIS modules for HR, Payroll, and Talent Management.
• Ensure data accuracy and integrity through audits, reconciliations, and quality checks.
• Troubleshoot system issues, conduct root-cause analysis, and liaise with vendors or global HQ for resolution.
• Participate in HRIS projects, upgrades, testing, and new functionality rollouts.
• Support HR reporting and analytics, including salary reviews and ad hoc workforce analysis.
• Lead payroll and HRIS process improvement initiatives, including automation and system enhancements.
• Act as a payroll subject matter expert and mentor; deliver training to HR, managers, and employees.
• Collaborate with internal stakeholders to ensure accurate payroll deductions, garnishments, and reporting.
• Support broader HR initiatives such as onboarding, compensation and benefits administration, and HR communications.
• Assist with internal and external audits as required.
• Other duties as assigned.

Benefits

• Competitive salary, performance bonus, and comprehensive benefits.
• A high-visibility role with collaboration across global and regional executive teams.
• Career growth in a company that values ambition, innovation, integrity, and performance.
• A results-driven, entrepreneurial culture where your decisions drive real business impact.
• Work in a modern office which is easily accessible by public transportation.

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level