Senior Payroll Assistant

The Outreach Team•, (Multiple States)

6d•Remote

About The Position

The Specialized Payroll Associate is a part-time support role for someone who loves payroll administration, data accuracy, and detail-oriented work. This position reports directly to the Senior Payroll Coordinator and provides essential support for all payroll operations at The Outreach Team. This role has no staff management responsibilities. Instead, the Specialized Payroll Associate focuses on executing payroll tasks with precision, maintaining data accuracy across systems, supporting biweekly payroll cycles, and assisting with administrative functions that keep the payroll operation running smoothly. The ideal candidate thrives in administrative roles, enjoys working with numbers and systems, takes pride in error-free work, and wants to build expertise in payroll operations while supporting a mission-driven organization.

Requirements

At least two years of experience in payroll processing, administrative support, or operations roles where accuracy and attention to detail were critical
Fluency in G Suite, particularly Google Sheets
Extremely detail-oriented: you catch small and large errors that most people miss
Demonstrated experience centering equity and justice in your work

Nice To Haves

ADP experience preferred, but not required

Responsibilities

Assist the Senior Payroll Coordinator with biweekly payroll processing for field staff across multiple states and campaigns
Process paysheets by reviewing submitted hours, checking for errors or inconsistencies, and preparing data for upload into ADP
Upload payroll data into ADP Workforce Now accurately and on schedule, following established protocols and quality check procedures
Support payroll deadline management by tracking submission timelines, following up on missing information, and ensuring all data is ready for processing
Provide backup capacity during high-volume periods when multiple campaigns are running simultaneously and payroll volume increases
Conduct daily data accuracy checks across payroll systems to identify and flag discrepancies, missing information, or formatting errors
Review paysheets for completeness, accuracy, and compliance with campaign-specific pay structures before processing
Cross-reference data between source documents (timesheets, paysheets) and ADP to ensure information is entered correctly
Maintain organized tracking systems for payroll submissions, corrections, and follow-ups to ensure nothing falls through the cracks
Flag data quality issues proactively to the Senior Payroll Coordinator so they can be resolved before they affect employee paychecks
Troubleshoot common ADP issues with guidance from the Senior Payroll Coordinator, including login problems, data upload errors, and report generation
Learn and maintain proficiency in ADP Workforce Now and other payroll-related systems used by The Outreach Team
Generate standard reports from ADP as needed to support payroll operations, audits, and record-keeping
Contribute to process improvement efforts by identifying system inefficiencies and suggesting workflow enhancements
Maintain organized digital files and documentation in Google Drive to ensure payroll information is accessible and well-organized
Answer basic payroll questions from field teams via email and Slack, providing clear, helpful information about pay dates, deductions, and how to access pay stubs
Escalate complex questions, policy issues, or sensitive situations to the Senior Payroll Coordinator appropriately
Maintain and update payroll process documentation to reflect current workflows, ensuring procedures are clearly documented for training and reference
Support the Senior Payroll Coordinator with special projects such as year-end reporting, audit preparation, or system transitions
Maintain accurate administrative records including payroll calendars, submission logs, and compliance documentation
Provide general administrative support to the payroll function as needed during busy periods