Senior Payroll Analyst

Treace • Ponte Vedra Beach, FL

3d • Hybrid

About The Position

Treace is seeking a Senior Payroll Analyst to support accurate and timely multi-state payroll processing. The role maintains payroll records, reconciles payroll-related accounts, supports financial close activities, and helps ensure compliance with federal, state, and local requirements. The analyst partners with Human Resources, Finance, and external vendors to support payroll operations and respond to employee questions.

The position also contributes to payroll practices and policies, strengthens internal controls, and improves processes while staying current on regulatory changes that affect payroll. This is a hybrid role requiring candidates to be local to Ponte Vedra.

Requirements

• Bachelor’s or associate’s degree in Accounting, Finance, or a related discipline, or equivalent experience.
• At least five years of direct payroll processing experience or a combination of payroll and accounting experience.
• Experience processing multi-state payroll and supporting audits and monthly close.
• In-depth knowledge of payroll administration, federal, state, and local tax regulations, and applicable HR, payroll, compensation, recordkeeping, and corporate requirements.
• Experience with SOX compliance and designing, implementing, and operating internal controls.
• Intermediate Microsoft Excel skills, including pivot tables, data validation, conditional formatting, filtering, sorting, and reporting; experience developing reports.

Nice To Haves

• Experience using ADP (highly preferred).
• Experience using NetSuite.
• Certified Payroll Professional (CPP) certification.

Responsibilities

• Process and review multi-state biweekly, semimonthly, or monthly payrolls for accuracy, completeness, and timely transmission.
• Maintain payroll records for employee earnings, deductions, taxes, and benefits, and conduct periodic data audits.
• Prepare and post payroll journal entries and reconcile payroll accounts, benefits, and tax liabilities.
• Support month-end, quarter-end, and year-end close activities, including W-2 processing and payroll tax filings.
• Help ensure compliance with payroll tax regulations and reporting requirements; enter federal, state, and local tax information and verify employee tax coding.
• Partner with Human Resources on employee changes, compensation adjustments, and benefits administration.
• Prepare payroll reports for management and auditors, coordinate payroll audits, and support reporting requests for 401(k), debt compliance, and workers’ compensation audits.
• Maintain relationships with the payroll processor, internal and external auditors, and local, state, and federal agencies.
• Stay current on wage and hour requirements, garnishments, tax matters, 401(k), and other benefit deductions.
• Facilitate data transfers between payroll and equity compensation systems and perform high-level reviews of commission payments submitted to payroll.
• Follow SOX internal controls, identify process improvements, and define standards for new payroll processes.

What This Job Offers

• Job Type: Full-time
• Career Level: Senior
• Education Level: Associate degree