Senior Payroll Accountant

Airshare•Overland Park, KS

1d•Onsite

About The Position

The Senior Payroll Accountant supports accurate, timely, and compliant payroll administration for a multi-state workforce. Reporting to the Senior Accounting and Payroll Manager, this role performs and reviews day-to-day payroll activities, provides advanced support for complex payroll matters, and serves as the primary resource for payroll tax administration and compliance. The position leads the establishment and maintenance of federal, state, and local payroll tax accounts, researches and resolves tax notices and jurisdictional issues, and coordinates with payroll providers and government agencies. It also supports payroll accounting, reconciliations, audits, reporting, systems administration, process improvements, and internal controls. This is an onsite position at Airshare’s Corporate Headquarters in Overland Park, Kansas; it is not remote or hybrid. The role also serves as backup to other accounting team members for select cash, customer payment, and general ledger reconciliation activities.

Requirements

Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or a related field, or equivalent relevant experience.
At least 5 years of progressive payroll experience, including hands-on multi-state payroll administration.
Demonstrated experience with payroll tax registrations, account setup and maintenance, tax notices, and federal, state, and local payroll tax compliance.
Experience supporting quarterly and annual payroll tax filings and year-end payroll activities.
Working knowledge of payroll accounting, general ledger interfaces, reconciliations, and audit support.
Advanced proficiency with payroll systems, HRIS platforms, and Microsoft Excel.
Strong working knowledge of payroll taxation and compliance requirements.
Ability to independently research payroll tax issues, communicate conclusions, and drive matters to resolution within established authority.
Strong analytical, reconciliation, and problem-solving skills; exceptional attention to detail and commitment to accuracy.
Ability to interpret and apply payroll regulations and internal procedures.
Clear written and verbal communication skills and a service-oriented approach.
Ability to maintain confidentiality and handle sensitive information.
Strong organizational skills and ability to manage multiple priorities and deadlines.
Ability to work independently while recognizing when escalation or management approval is required.

Nice To Haves

Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
Experience with Paycom or a similar enterprise payroll platform.
Experience supporting a geographically dispersed workforce and remote employee taxation.
Knowledge of wage and hour requirements, garnishments, benefits administration, and taxable fringe benefits.

Responsibilities

Perform and support accurate, timely regular, off-cycle, bonus, and special payroll processing.
Review payroll inputs and outputs, including earnings, deductions, benefits, garnishments, and tax withholdings.
Maintain payroll calendars, processing schedules, records, and supporting documentation.
Research and resolve complex payroll discrepancies and employee inquiries, escalating significant or policy-related matters as appropriate.
Support review of payroll transactions, funding requirements, controls, and processing exceptions; assist with payroll policies and procedures.
Liaise with the third-party payroll processor, Paycom.
Lead setup and registration of federal, state, and local payroll tax accounts, and maintain account details, filing frequencies, rates, agency access, powers of attorney, and jurisdictional requirements.
Monitor quarterly and annual payroll tax filings, W-2 processing, and year-end activities; identify discrepancies and coordinate corrections.
Research and resolve payroll tax notices, agency inquiries, account discrepancies, and filing issues; escalate material or unresolved matters as appropriate.
Monitor payroll tax developments and recommend updates to procedures, system setup, and employee taxation practices.
Coordinate complex tax issues with the payroll provider and government agencies, escalating external tax issues under the Controller’s direction.
Review tax treatment of fringe benefits, relocation benefits, taxable compensation, imputed income, remote employees, state-to-state work arrangements, and business expansion activities.
Maintain organized documentation for registrations, filings, notices, correspondence, and tax account changes to support audit readiness.
Prepare payroll reports, schedules, and supporting detail for payroll accounting and month-end close.
Support payroll journal entries, accruals, general ledger reconciliations, and payroll-related liability reconciliations; investigate payroll-to-general-ledger variances.
Prepare tax and compliance surveys and reports not provided by the HRIS, as well as ad hoc analyses.
Support internal and external payroll audits by preparing documentation, responding to requests, and helping resolve findings.
Maintain complete and accurate payroll records in accordance with company requirements and applicable retention rules.
Support payroll and HRIS system administration, including configuration review, testing, upgrades, and integrations.
Assist with payroll process improvements, automation opportunities, and control enhancements; maintain procedures, process documentation, and training materials.
Perform data validation and help maintain data integrity across payroll, benefits, Human Resources, and accounting systems.
Respond to payroll questions from employees, Human Resources, Benefits, and Accounting; keep abreast of HRIS updates and advise HR and Payroll teams of system enhancements.
Partner with Human Resources on compensation changes, benefits, leave programs, onboarding, offboarding, and other payroll-impacting activities.
Provide guidance and training to payroll process participants on established procedures and compliance requirements.
Back up other accounting team members in cash reconciliation, customer payment application, and certain non-payroll general ledger reconciliations at month-end.

Benefits

Medical, dental, and vision insurance, with coverage beginning on the first day of the month following the date of hire for participating employees.
No-cost employee-level medical and dental option.
Optional supplemental insurance, including accident, hospital indemnity, critical illness, life, short-term and long-term disability, and pet insurance.
Paid parental leave.
Company-paid term life insurance equal to 1.5 times annual salary.
Two 401(k) retirement plans with employer match; participation begins on the first of the month following 30 days of employment.
PTO accrued based on length of employment.
11 holidays per year.
Access to relocation flights.
Free full-size onsite gym with locker rooms and sauna.
Group fitness classes and activities, including pickleball, running club, and ping pong.
Free bicycle-sharing access.
Indoor and outdoor common areas with Wi-Fi.
Onsite café and food truck on Wednesdays.
Amazon delivery lockers.
Covered parking.