Senior Paralegal Specialist - Immigration

Wolters Kluwer•New York City, NY

20h•Onsite

About The Position

The Senior Paralegal Specialist-Immigration in the Wolters Kluwer Global Law and Compliance Department (GLCD) supports the immigration legal function and Human Resources Department in North America. This role is crucial for executing immigration documentation, processes, communications, and filings necessary for employing foreign nationals in the United States. The specialist will also support in-house employment counsel and contribute to other GLCD projects as needed. Serving as a primary point of coordination among Human Resources, recruiting, foreign nationals, internal legal stakeholders, and external immigration counsel, the role involves evaluating immigration matters, applying legal frameworks and internal policies, identifying compliance issues, and determining appropriate handling and escalation. The position requires strong organizational, management, and project execution skills.

Requirements

Bachelor’s degree from an accredited college or university.
3+ years experience in legal operations for an immigration services provider, law firm or in-house legal department.
Hands-on employment-based immigration preparation experience (work visas, perm, and green cards; H-1B, L-1, etc).
Self starter - ability to adapt quickly and manage cases using sound judgement and time management with minimal direction.
Experience using and maintaining case management software (ie INSZoom, etc).
Deep understanding of legal technology, process management, and knowledge management, preferably in a corporate or law firm environment.
Track record of successfully managing and delivering cross-functional projects, from inception to completion.
Excellent communication, presentation, and interpersonal skills, with the ability to communicate effectively with various levels of stakeholders, both technical and non-technical.
Analytical, organized, and detail-oriented, with the ability to solve problems creatively and efficiently.
Demonstrated ability to exercise independent judgment in administering compliance‑driven legal programs and resolving non‑routine issues.
Ability to assess complex fact patterns, apply established legal frameworks, and determine appropriate courses of action.
Experience with H and L nonimmigrant visas and employment based permanent residency processes.
Knowledge of immigration law and regulations in North America.

Nice To Haves

Paralegal certificate from an accredited college or university, a plus.

Responsibilities

Administer and support the Company’s U.S. employment‑based immigration legal programs in accordance with applicable laws, regulations, and internal policies.
Manage, prepare, and respond to a high volume of immigration filings and communications.
Coordinate, prepare, and process nonimmigrant and immigrant visa matters (including H‑1B, L‑1, E‑3, PERM, I‑140, and I‑485), and review work product for consistency with Company policies and program objectives.
Evaluate non‑routine and complex immigration scenarios by analyzing multiple sources of information (case intake, immigration documentation, policies) to determine and execute the appropriate courses of action.
Exercise discretion in managing communications with foreign nationals and internal stakeholders, including determining when matters require escalation to legal counsel.
Identify immigration compliance risks and recommend mitigation strategies or process improvements.
Support responses to complex Requests for Evidence from USCIS by coordinating factual development, issue analysis, and communications with counsel.
Maintain and oversee immigration‑related systems and records to support compliance, reporting, and audit readiness.
Prepare and analyze immigration program reports and metrics to support decision‑making by legal and HR leadership.
Maintain and update immigration procedures, guidance materials, and knowledge resources; communicate regulatory or policy updates to stakeholders.
Perform administrative and document‑management tasks associated with immigration filings as needed to support program execution.